Facilities Coordinator

Sourcewell • Staples, MN

16d • $32 - $40 • Onsite

About The Position

The Facilities Coordinator is responsible for providing centralized coordination and operational support for facilities-related services and workplace operations to ensure a safe, efficient, and well-functioning work environment. The role supports day-to-day facilities operations through work order and service request systems, building and badge access coordination, vendor and invoice support, purchasing requests, and cross-functional communication. Serving as a key operational liaison, this position partners closely with Facilities, IT, and other internal stakeholders to coordinate projects, support space and access needs, and ensure timely resolution of facilities-related requests. The role also provides logistical and administrative support for meetings and limited events as part of broader workplace operations. This position emphasizes organization, responsiveness, attention to detail, and proactive coordination to support consistent service delivery, operational efficiency, and a positive employee and guest experience.

Requirements

• Associate’s degree in a related field OR a combination of post-secondary training, professional education, and related experience equivalent to two (2) years.
• Two (2) years of advanced professional office experience and/or project management; of which the total years of experience include: Experience with project coordination
• Intermediate to advanced proficiency in Office 365, SharePoint, One Drive, and/or Microsoft Teams
• Experience in commercial facilities maintenance
• Experience with security or maintenance management systems and/or fire and building management

Responsibilities

• Draft elements of project review reports and presentations to support delivery of the review process.
• Carry out delegated activities to support the production of workstream and project plans that identify and organize all the activities needed to deliver project objectives and that comply with the organization's project management framework.
• Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports.
• Identify, elicit, and document user/project requirements, using appropriate modeling technique, if required.
• Analyze requirements and validate with original users, eliminating confusion.
• Outline verification criteria to ensure requirements are met.
• Maintain documentation and traceability throughout project.
• Support stakeholder engagement by arranging meetings, events, and other stakeholder engagement activities.
• Contribute to the management of risks and issues by maintaining and distributing project and program risk registers and issue logs.
• Produce, update, and provide best practice support on a wide range of documents, databases, and other departmental systems.
• Contribute to reviewing existing operations in own area of work, and generate new ideas to assist in identifying continuous improvements.
• Contribute information and analysis to support the specification of project deliverables.
• Carry out a range of contract management tasks.
• Draft elements of product documentation and user training to support handover to business as usual.
• Contribute to post-project reviews and identification of lessons learned.
• Contribute to management of resources by maintaining and distributing records of project and program budgets, actual spend, and resource utilization forecasts.
• Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.
• Other duties as assigned.

Benefits

• At Sourcewell, collaboration, respect, and belonging are the core of who we are.
• We believe in giving back to the community, offering paid volunteer time for staff, and supporting one another to do our best work.
• We’re proud to have been recognized by Top Workplaces, the nation’s leading employer recognition program, annually since 2016.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 101-250 employees