Facilities Coordinator

Procopio Cory Hargreaves•Del Mar, CA

13d•$65,000 - $75,000•Onsite

About The Position

The Facilities Coordinator will coordinate with the Facilities Manager to address office repairs and maintenance requests in a timely manner. This person will assist with conference room and event setup and cleanup, maintain office and breakroom supplies, and ensure guest offices and meeting spaces remain well stocked and presentable. Additional responsibilities include monitoring and restocking copiers and printers, placing catering orders for meetings and events, and assisting with general office upkeep such as coffee service, refrigerator cleanouts, and supply organization. The Facilities Coordinator will also provide troubleshooting assistance for basic office technology issues such as video conferencing or phone problems and support occasional marketing or firm events. This role will also provide backup reception coverage by greeting visitors, answering and directing calls, announcing guests to firm personnel, and maintaining a professional reception area. The position requires someone who is comfortable managing multiple requests at once and can maintain a strong customer service approach in a busy office environment. The ideal candidate will have strong organizational and time management skills, the ability to prioritize tasks effectively, and a positive, team-oriented attitude. Candidates should be comfortable interacting professionally with attorneys, clients, and staff while handling a variety of administrative and facilities-related responsibilities. Strong computer skills, including proficiency in Microsoft Office and Outlook, are required, along with familiarity operating general office equipment such as printers, copiers, and multi-line phone systems. A high school diploma or GED is required. This position is fully in-office at our Del Mar Heights location and follows a schedule of Monday through Friday, 8:30 AM – 5:00 PM. The role requires the ability to move throughout the office, assist with event setup, and occasionally lift supplies or materials. Procopio’s Culture of Excellence drives a collaborative and service-orientated environment. Our commitment to diversity and inclusion are an important part of our culture. Earlier this year Procopio was certified for the second straight year by Diversity Lab as a Mansfield Plus firm for actively advancing attorneys of color, LGBTQ+ and lawyers with disabilities to leadership roles. Procopio, Cory, Hargreaves & Savitch LLP was again named to the U.S. News – Best Lawyers® Best Law Firms list, with multiple practice groups receiving Metropolitan Tier 1 and Best Firm rankings. If you are looking for somewhere to grow your career with purpose & passion, please apply today. Procopio offers generous total compensation packages. Typical pay range is from $65,000 – $75,000+ depending on experience. If your pay expectation is outside this range, we still encourage you to apply. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have a great Employee Assistance Program and firm incentives for wellness program participation, as well as an excellent 401k profit-sharing program and generous time off policy. There are also opportunities for advancement within the group. Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability, or any other characteristic protected by law.

Requirements

Strong organizational and time management skills
Ability to prioritize tasks effectively
Positive, team-oriented attitude
Comfortable interacting professionally with attorneys, clients, and staff
Strong computer skills, including proficiency in Microsoft Office and Outlook
Familiarity operating general office equipment such as printers, copiers, and multi-line phone systems
High school diploma or GED

Responsibilities

Coordinate office repairs and maintenance requests
Assist with conference room and event setup and cleanup
Maintain office and breakroom supplies
Ensure guest offices and meeting spaces remain well stocked and presentable
Monitor and restock copiers and printers
Place catering orders for meetings and events
Assist with general office upkeep such as coffee service, refrigerator cleanouts, and supply organization
Provide troubleshooting assistance for basic office technology issues such as video conferencing or phone problems
Support occasional marketing or firm events
Provide backup reception coverage by greeting visitors, answering and directing calls, announcing guests to firm personnel, and maintaining a professional reception area