Facilities Coordinator, DMV

KIND • Washington, DC

1d • $23 - $29 • Hybrid

About The Position

KIND seeks a Facilities Coordinator (FC) to ensure the smooth, compliant and efficient day-to-day operations of KIND offices through project execution, lease management, and compliance oversight. This role plays a critical part in maintaining compliance, safety, and operational efficiency while supporting key projects related to space planning, lease tracking, and vendor coordination. The FC serves as a liaison between local teams, property management, and KIND’s broader Office Operations department, ensuring facilities needs are met both virtually and in person. This position will provide in-person and virtual support for the Baltimore, and Northern Virginia locations in addition to the Washington, DC office. This is a hybrid position based out of Washington, DC, with the expectation of at least 3 days in office. The Facilities Coordinator will be required to travel to each office once a week. This position is contingent upon continued funding.

Requirements

• Undergraduate degree preferred; or minimum of 2 years with administrative and facilities based duties.
• Must be fluent in English.
• Working knowledge of Microsoft Office Suite (such as Teams, Excel, etc.).
• Ability to work collaboratively and multi-task in our KIND environment, managing numerous priorities and emerging opportunities.
• Excellent organizational skills with the ability to work on multiple projects in a deadline-oriented environment; ability to prioritize tasks and delegate as appropriate.
• Ability to multitask and work with a sense of urgency in a dynamic, fast-paced environment.
• Committed to practicing and supporting wellbeing and a work-home life balance.

Nice To Haves

• Spanish preferred but not required (for direct communication with the children we serve and their caregivers, the majority of whom are Spanish speaking).
• Experience working and communicating in a remote environment preferred but not required.

Responsibilities

• Support and enhance the overall workplace experience for staff by ensuring workspaces — physical or virtual — are safe, welcoming, and well-equipped to meet operational needs
• Perform quarterly walkthrough of sites to ensure safety, compliance and general upkeep.
• Serve as primary liaison for vendors and service providers; maintain a vendor management log including escalations and site-specific service record summaries.
• Coordinate with property management to resolve site issues (e.g. HVAC, electrical, plumbing), ensuring KIND’s needs are prioritized and tracked.
• Create and maintain facilities documentation, including SOPs, emergency plans, internal and external access and safety procedures, Certificates of Insurance, and more.
• Support and track lease agreements, including expiration dates, notice periods, and coordination of renewals or transitions.
• Assist in regional lease negotiations and vendor contract reviews, offering frontline insight and preparing documentation for Facilities Director.
• Assist in project scoping, scheduling, and milestone tracking using project management tools.
• Support national-scale projects in assigned region as on-site coordinator.
• Provide administrative support for office-related procurement, budget tracking, the creation of procurement memos and expense reconciliation.
• Liaises with other organizational components and functions, and perform other duties and projects as assigned.

Benefits

• Medical, dental, and vision insurance with KIND paying 100% of the employee only portion of the premium for one of the three medical plan options, dental, and vision.
• Pre-tax flexible spending account (FSA) for both medical and dependent care.
• Pre-tax transit and parking spending account.
• Employer-paid life insurance and accidental death and dismemberment insurance.
• Employer-paid short and long-term disability insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level