Facilities Coordinator

Financial Times•New York, NY

20h•Onsite

About The Position

The Financial Times is a leading global news organisation, recognised for its authority, integrity, and accuracy, with offices in over 35 cities worldwide. The company is committed to providing quality information and services, fostering a culture where curiosity and daring thinking are rewarded, and employees can create impactful work and deliver impartial journalism. The FT promotes a warm, collaborative culture that supports employee growth, career aspirations, and wellbeing through diverse opportunities. The Facilities Coordinator is a key full-time role based in the New York City office, reporting to the US Facilities Manager. This position supports the connection, culture, and office needs of the New York location, serving as a point of escalation for the Facilities team and a primary contact for candidates, colleagues, and visitors to ensure a welcoming and supportive environment. The role also provides support to multiple US locations.

Requirements

Experience in office management, facilities, or hospitality
Proficiency with Google Suite, Slack, and Workday
Strong organizational, multitasking, and prioritization skills
Excellent attention to detail and presentation standards
Strong communication and interpersonal abilities
Problem-solving attitude with the ability to work independently and as part of a team
Experience supporting events (setup and breakdown)

Nice To Haves

Experience with ticketing or facilities management platforms
Familiarity with security systems (e.g., C-Cure, Kastle, Envoy, Raydiant)

Responsibilities

Serve as the primary point of contact for employees, vendors, and guests, ensuring a welcoming and professional office environment
Handle reception coverage (Monday-Thursday)
Support day-to-day facilities operations across four US offices (~350 employees), including responding to queries and cross-functional requests
Supervise office services by coordinating with the Day Porter, maintaining cleanliness standards, and ensuring kitchens and supply areas are stocked
Build and maintain strong relationships with internal teams and external partners
Handle office budgets and inventory, including tracking expenses and providing updates to the Management Team
Support facilities projects by identifying process improvements, monitoring maintenance tasks, and assisting with office setup, furniture moves, and events