Facilities Coordinator (on-call)

TEAGUE•Renton, WA

40d•$30 - $30

About The Position

The Facilities Coordinator creates a seamless, welcoming, high-performing environment while delivering top-tier customer service. Acting as the first point of contact for their clients, they ensure that every guest and team member feels valued from the moment they walk through the door. A major responsibility of this role is scheduling and coordinating internal and client events, ensuring smooth execution while maintaining an organized and efficient facility. They proactively manage logistics, anticipate needs, and resolve challenges to support the client's mission at each location.

Requirements

2+ years of experience in facilities coordination, event support, hospitality, supporting meetings, executives, and high-level guests. Prior experience in facilities management, EHS, security, or office administration is a plus.
Proficiency in MS Office, specifically Excel, Word, Outlook, and Sharepoint.
Comfortable managing technology and logistics across office locations.
Demonstrated experience with calendar management, and event booking systems, ensuring seamless coordination of meetings and events.

Responsibilities

Partner with management to manage the calendar for client stakeholders, scheduling meetings and events while proactively resolving conflicts and logistical challenges.
Contribute to a safe work environment by adhering to Teague safety policies.
Keep the lobby and common areas clean and organized, making adjustments as needed to maintain a professional atmosphere.
Maintain quality control for catering and janitorial services, ensuring all areas are clean, stocked, and presentable for use and service.
Take on additional responsibilities as needed, demonstrating adaptability and a proactive approach to problem-solving.
Partner with management to support facilities projects, space reconfigurations, and vendor coordination.
Triage facilities issues that arise by coordinating with vendors, technicians, and IT support.
Proactively identify areas for process or space improvements and implement solutions that support a productive and organized workplace.
Provide administrative support for clients and meeting leads by coordinating event bookings, arranging catering, and ensuring smooth on-site logistics.
Oversee the digital visitor registration system, ensuring guests a seamless and welcoming check-in experience.
Support the setup and breakdown of furniture, equipment, and supplies for meetings, moves, or events.
Enforce security protocols by managing front desk procedures, overseeing badge distribution, and ensuring compliance with employee escort policies.
Track and manage inventory for facility-related supplies, including office essentials, paper products, food and beverages, and first aid kits.

Benefits

We offer a comprehensive compensation and benefits package that rewards you based on performance and recognition for the value you bring to Teague. Individual salaries within this range are determined through various factors, including but not limited to education, experience, knowledge, skills, and geography.
In addition, our comprehensive Total Rewards package includes employer-provided Short & Long-Term Disability and Life/AD&D insurance, competitive dental and medical plans with a Health Savings Account option, Flexible Spending Accounts, 401k, and Parental Leave.
We also offer voluntary benefits for vision, additional life, additional AD&D, accident & injury, critical illness, identity theft protections, legal and long-term care. Additionally, employees enjoy discounts on pet insurance and access to HealthCare Bluebook.
As part of our comprehensive benefits package, full-time employees start by accruing 4 weeks of paid time a year (prorated for part-time hires) and 10 paid holidays throughout the fiscal year. On-Call or Temporary employees accrue 1hr of PTO for every 30hrs worked.

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