Facilities Coordinator, on-site

CBRE • Santa Clara, CA

5d • Onsite

About The Position

About the Role: Join CBRE as a Facilities Coordinator and be at the heart of keeping workplaces running smoothly and efficiently! In this role, you'll collaborate with Facilities Managers, clients, vendors and contractors to ensure that facility operations are handled seamlessly. As part of our Facilities Management team, you'll play a key role in supporting the day-to-day operations of commercial properties, helping to create safe, functional and welcoming environments. Your work will directly impact the client experience and contribute to the success of the portfolio.

Requirements

• High School Diploma or GED with 2 years of job-related experience.
• Facilities experience preferred.
• Some exposure to finance-related tasks required.
• Experience with purchase order creation and invoice process.
• Must be self-sufficient and can work independently.
• Candidate should also be resourceful and proactive in seeking clarification when needed.
• Must possess strong attention to detail.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office Suite, to include Word, Excel, Outlook and PowerPoint.
• Experience using a CMMS preferred.
• Strong organizational skills with an inquisitive mindset.
• Demonstrated customer service abilities are required.
• Basic math skills.
• Ability to calculate simple figures such as percentages, discounts, and markups.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Nice To Haves

• Facilities experience preferred.
• Experience using a CMMS preferred.

Responsibilities

• Regularly monitor the status of open work orders to ensure their timely completion and closure.
• Dispatch work orders to technicians and vendors.
• Monitor and update asset records regularly.
• Generate purchase orders within designated software programs.
• Assist with processing incoming vendor invoices, ensuring accuracy.
• Plan and schedule preventative maintenance for assets and building systems.
• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge and address all client inquiries related to the site, responding promptly to client inquiries and concerns.
• Review work orders, proposals, department files, and other paperwork submitted by vendors.
• Conduct site walkthroughs to identify and address site issues.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

Benefits

• Competitive Benefits: CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date.
• Professional Development: We are committed to investing in our employees' growth and development through training programs, certifications, and mentorship opportunities.
• Career Advancement: CBRE is a global leader in commercial real estate services, providing ample opportunities for career progression and advancement within the company.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees