Facilities Coordinator

Plante Moran • Chicago, IL

20d • $20 - $30 • Onsite

About The Position

Count on us. Our "we-care" culture is more than just a motto; it's a promise. From day one, we prioritize your growth, well-being, and success. You can count on us to support your career journey and help you achieve your professional goals. Join us. Our internal firm services team focuses on the firm’s critical business needs. From administrative opportunities to marketing and everything in between, our integrated solution approach is designed to help enable and manage growth, leverage resources, and optimize firm operations. At Plante Moran, we have the privilege of serving clients and providing consultative services as they face challenges and seek new opportunities. Your role. Your work will include, but not be limited to: Stocking Role Stocking supply areas and kitchens with proper supplies; straighten and clean Keeping file room clean and orderly if applicable Must sort incoming and outgoing mail and packages. Sorting mail to appropriate bins after pick up Delivering mail received from the USPS, UPS, Fed EX and other express agencies internally daily and to other office locations Prepares packages for express shipping and for shipping/courier to other Plante Moran office locations Processes outgoing mail using a scale and postage meter; determines class or type of rate for sending mail together with related costs Setting up 1040 and corporate files if requested Purchases groceries for the office when needed Setting up beverages and food for meetings, lunches and dinners Setting up technology for meetings in conference rooms and assisting staff in troubleshooting Handling day to day facilities requests in Service Now or directly from staff and vendors. (Water leaks, electrical problems, assist in moving items, helping staff with loading/unloading their vehicles, any other problems that arise, etc.) May serve as back-up for other administrative support team members Handle other duties or projects as assigned Mail Role Must sort incoming and outgoing mail and packages. Sorting mail to appropriate bins after pick up Delivering mail received from the USPS, UPS, Fed EX and other express agencies internally daily and to other office locations Prepares packages for express shipping and for shipping/courier to other Plante Moran office locations Processes outgoing mail using a scale and postage meter; determines class or type of rate for sending mail together with related costs Stocking supply areas and kitchens with proper supplies; straighten and clean Purchases groceries for the office when needed Setting up beverages and food for meetings, lunches and dinners Setting up technology for meetings in conference rooms and assisting staff in troubleshooting Handling day to day facilities requests in Service Now or directly from staff and vendors. (Water leaks, electrical problems, assist in moving items, helping staff with loading/unloading their vehicles, any other problems that arise, etc.) May serve as back-up for other administrative support team members Handle other duties or projects as assigned The qualifications. Associates degree preferred; High School Diploma required Person in position frequently communicates with staff who have inquires. Must be able to exchange information in these situations; Must be able to think analytically to respond to complex inquiries. Ability to read and carry out routine oral and written instructions independently Ability to work well under pressure and time constraints Professional demeanor with excellent customer service and interpersonal skills Ability to work well with others and communicate effectively with partners, staff and visitors Ability to work with confidential information Ability to operate office equipment Proofreading skills; ability to proofread large reports (both alpha and numeric) Must be able to lift at least 50 lbs.- specific job duties may require additional lifting to move, transport, position and install equipment Note: Position may require some Saturday work hours during tax season (January through April) and overtime from time to time during the remainder of the year. Position may require 24/7 availability. This is a non-exempt position and is eligible for overtime for hours that exceed the standard 40-hour work week.

Requirements

• Associates degree preferred; High School Diploma required
• Person in position frequently communicates with staff who have inquires. Must be able to exchange information in these situations
• Must be able to think analytically to respond to complex inquiries.
• Ability to read and carry out routine oral and written instructions independently
• Ability to work well under pressure and time constraints
• Professional demeanor with excellent customer service and interpersonal skills
• Ability to work well with others and communicate effectively with partners, staff and visitors
• Ability to work with confidential information
• Ability to operate office equipment
• Proofreading skills; ability to proofread large reports (both alpha and numeric)
• Must be able to lift at least 50 lbs.- specific job duties may require additional lifting to move, transport, position and install equipment

Responsibilities

• Stocking supply areas and kitchens with proper supplies; straighten and clean
• Keeping file room clean and orderly if applicable
• Must sort incoming and outgoing mail and packages.
• Sorting mail to appropriate bins after pick up
• Delivering mail received from the USPS, UPS, Fed EX and other express agencies internally daily and to other office locations
• Prepares packages for express shipping and for shipping/courier to other Plante Moran office locations
• Processes outgoing mail using a scale and postage meter; determines class or type of rate for sending mail together with related costs
• Setting up 1040 and corporate files if requested
• Purchases groceries for the office when needed
• Setting up beverages and food for meetings, lunches and dinners
• Setting up technology for meetings in conference rooms and assisting staff in troubleshooting
• Handling day to day facilities requests in Service Now or directly from staff and vendors. (Water leaks, electrical problems, assist in moving items, helping staff with loading/unloading their vehicles, any other problems that arise, etc.)
• May serve as back-up for other administrative support team members
• Handle other duties or projects as assigned

Benefits

• health, dental, vision, disability, and life insurance
• Flexible Time Off and various pre-determined holidays
• 401(k) plan
• flexible benefits plans
• business-related travel expense, lodging, and meal reimbursement for business-related use
• A pension plan is also available for eligible administrative and paraprofessional staff.
• A discretionary bonus plan is available for eligible staff.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees