Facilities Coordinator

Jeanne D Arc Credit Union•Lowell, MA

15d

About The Position

As a Facilities Coordinator you’ll work under the leadership of the AVP – Facilities to provide support and services to maintain the functionality, efficiency, safety, and sustainability of buildings, grounds, and infrastructure. Provides procurement for Credit Union supplies, equipment, and furniture.

Requirements

One month to twelve months of similar or related experience.
Must have a valid driver’s license and a good driving record with a minimum of two years of driving experience.
A high school education or GED.
Work involves contact with people beyond immediate associates regarding routine matters for the purpose of giving or obtaining information which may require some discussion.
Outside contacts take the form of service to the public (members or vendors), requiring ordinary courtesy in providing assistance and information.
Must have the ability to apply cognitive reasoning to daily tasks, take ownership, and work independently and as part of a collaborative team.

Responsibilities

Provides procurement services for Credit Union supplies, equipment, and furniture. Reconciles settlement of costs by cost center. Maintains inventory levels for stationery, office supplies, janitorial supplies, and corporate refreshments.
Manages, monitors, and responds timely to requests received through the Facilities Management help desk.
Submits and processes occupancy and utility invoices.
Schedules and supervises vendors at all locations during inspections, maintenance, repairs, etc., in accordance with security policies and procedures.
Monitors and ensures adherence for vendor contracts, including but not limited to: landscape, snow removal, janitorial, HVAC, fire safety, and generator maintenance. Assists with review and management of equipment service contracts.
Orders custom branded supplies such as business cards, name badges, and nameplates. Coordinates signage updates and installs.
Provides secure daily pick up at USPS to sort and deliver mail-in payments.
Performs periodic branding audits at each Credit Union location to ensure maintenance, cleanliness, and overall brand image are maintained.
Assists with annual budget analysis and projection.
Serves as back-up to the Credit Union Courier and the AVP – Facilities.
Performs other job-related duties as assigned.