Facilities Coordinator

Famous Supply•Maple Heights, OH

53d•Onsite

About The Position

The Facilities Coordinator role is responsible for ensuring the training center and associated event spaces are clean, organized, and fully functional for a variety of uses, including training events, speaker series, and other company functions. This position involves hands-on setup and breakdown of events, coordination of cleaning services, and maintaining a safe and welcoming environment for all attendees. The Facilities Coordinator will work closely with the Events Coordinator to ensure seamless execution of all events, from initial planning through post-event wrap-up.

Requirements

1–3 years of experience in facilities coordination, event setup, or related field.
Strong organizational and time-management skills.
Ability to lift and move furniture and equipment.
Excellent communication and problem-solving abilities.
Familiarity with basic building systems and cleaning procedures.
Proficiency in Microsoft Office; experience with facility management software is a plus.

Nice To Haves

Experience coordinating corporate events or training sessions.
Knowledge of OSHA standards and safety compliance.
Ability to work independently and as part of a team.

Responsibilities

Event Setup & Breakdown
Prepare rooms for training sessions, speaker series, and non-training events, including furniture arrangement, AV setup, and signage.
Break down and reset rooms post-event to ensure readiness for the next use.
Coordinate with internal teams and liaise directly with the Events Coordinator to understand layout, equipment, and scheduling needs for each event.
Collaborate with the Events Coordinator to develop event setup plans, troubleshoot logistical challenges, and ensure all event requirements are met.
Facility Maintenance
Ensure all areas of the training facility are clean, organized, and safe.
Place orders for cleaning services and supplies as needed.
Monitor trash removal and recycling processes to maintain cleanliness standards.
Conduct regular inspections to identify maintenance needs and report issues.
Vendor Coordination
Liaise with external cleaning and maintenance vendors to schedule services.
Track service completion and ensure quality standards are met.
Inventory & Supplies
Maintain inventory of cleaning supplies, event materials, and facility equipment.
Restock items as needed and ensure availability for upcoming events.
Compliance & Safety
Ensure compliance with health and safety regulations.
Support emergency preparedness and facility safety protocols.
Collaboration
Serve as the primary facilities point of contact for the Events Coordinator, working together to plan, execute, and review all events held at the training center.
Attend regular planning meetings with the Events Coordinator to align on upcoming schedules, special requirements, and feedback from previous events.