Facilities Coordinator

JLL•Indianapolis, CO

17h•Onsite

About The Position

As a Facilities Coordinator at JLL, you'll provide essential administrative and operational support to the site management team. Your role will focus on ensuring smooth delivery of day to day operations, assisting with vendor coordination, and supporting communication between various stakeholders on site.

Requirements

0-2 years of experience in an administrative or operational support role
Strong organizational skills and attention to detail
Proficiency in Microsoft Office suite, particularly Excel and Outlook
Excellent written and verbal communication skills
Ability to prioritize tasks and manage time effectively
Basic understanding of customer service principles

Nice To Haves

Experience in a facilities management or property management environment
Familiarity with vendor management concepts
Basic knowledge of building operations and maintenance
Experience with data entry and database management
Understanding of health and safety practices in a workplace setting
Exposure to scheduling and coordination software

Responsibilities

Scheduling and coordinating vendor activities and site inspections
Maintaining accurate records of vendor interactions, service requests, and site activities
Assisting in the preparation of basic reports on site operations and vendor performance
Responding to routine inquiries from staff, vendors, and clients
Supporting the implementation of site procedures and protocols
Helping to organize and maintain site documentation and operational manuals
Assisting in tracking and reporting on key performance indicators (KPIs)
Coordinating site meetings and helping to prepare relevant materials