Facilities Coordinator Manager

JLL•Rosemead, CA

3d•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. 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Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

Requirements

Bachelor's degree preferred or experience equivalent.
3-5 years of relevant work experience in a professional company environment preferred.
Excellent written and oral communication skills.
Proficient in Microsoft Office Suite (strong Excel skills), and Adobe Acrobat
Experience with JD Edwards (E1), BTAP, and Corrigo required.
General knowledge of financial terms and principles, with the ability to calculate complex figures accurately.
Project management capabilities, including multi-tasking, prioritization, deadline management, and the ability to work both independently and manage a team.
Communicates effectively with different audiences and presents complicated information clearly.
Must be resourceful, proactive, detail oriented, and willing to learn.
Possesses a positive attitude and a drive for personal growth and development, while maintaining a calm professional presence.
Portfolio is predominantly in the Central, Mountain and Western time zones. It’s okay if the candidate is in the Eastern time zone, just recognize that the service customer requirements are in other zones.
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Responsibilities

Act as the primary liaison between facility managers, clients, customers, and vendor partners daily and communicating updates.
Provide outstanding customer service to clients and customers, peers, and partners.
Oversee and maintain pipeline of assigned work orders and distribute to the facility coordinator team as applicable.
Generate, manage, and track invoices through completion utilizing the team to effectively complete all assigned tasks.
Partner with Sourcing team and Facility Coordinators on inbound purchase order and invoice reports.
Become a JLL expert across databases, technology resources, corporate policies, and client tools.
Maintain Critical Equipment maintenance compliance reports.
Ensure that KPIs are met and communicate effectively if the KPI is at risk.
Conduct associate performance reviews, train team and coach as needed.
Document processes and procedures for Facility Coordinator function for the account.
Assert discretion and professionalism when given access to confidential and/or private information
Occasional US travel for training presentations may be requested
Any and all other duties and tasks assigned.