Facilities Coordinator, Administrative

Together Credit Union • Saint Louis, MO

23h • Onsite

About The Position

The Facilities Coordinator (Administrative) supports daily facilities operations across the organization by coordinating purchasing and financial processing, managing building access and security administration, supporting mail and package logistics, and providing operational coordination for the Facilities team. This role serves as a central point of contact for facilities related requests and helps ensure smooth day to day operations for team members and locations. The intent of this job description is to provide a representation of the types of duties and level of responsibilities required of this position and is not intended to be an exhaustive list of all responsibilities, duties, and skills. Team members may be directed to perform job-related tasks others than those specifically stated in this description.

Requirements

• High school diploma or equivalent
• Strong written and verbal communication across a variety of audiences
• Ability to coordinate requests across multiple departments, locations, and vendors
• Skilled in organization and prioritization of multiple tasks in a work environment with interruptions
• Ability to manage time sensitive processes and recurring deadlines
• Strong attention to detail and accuracy in work
• Understanding of building access practices and the importance of accurate permissions and records
• Knowledge of administrative processes such as purchasing, invoicing, and supply coordination
• Proficiency with Microsoft Office software and ability to learn access control and facilities management systems
• Ability to follow established procedures while adapting to changing needs
• Ability to stand and move throughout the facility up to 5 hours daily
• Ability to lift up to 50 lbs

Nice To Haves

• 1+ year administrative, facilities, operations, or coordination experience

Responsibilities

• Coordinates departmental purchasing and financial processing, including invoices, p cards, supply ordering, approvals, and monthly expense tracking
• Administers building and parking access by creating, modifying, and removing badge and vehicle gate access, issuing temporary badges, and maintaining access schedules
• Performs periodic access reviews and supports security related record accuracy
• Serves as backup for mailroom operations, including package handling, mail distribution, and scheduled post office runs
• Responds to facilities related requests through in person, email, and digital communication channels and provides routine reporting and tracking as needed
• Monitors vendor services such as document storage and records destruction to support departmental requirements
• Assists Facilities team members, departments, and branches with operational and logistical support to maintain daily operations
• Supports special projects, errands, and operational coordination as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED