Facilities CMMS Administrator & Analyst

THE RITEDOSE CORPORATION

1d•$68,000 - $75,000

About The Position

The Facilities CMMS Administrator & Analyst is responsible for the ownership, configuration, and data integrity of the Facilities Computerized Maintenance Management System (CMMS). This role supports Facilities operations by ensuring accurate asset data, preventive maintenance execution, work order tracking, spare parts inventory control, and maintenance reporting.

Requirements

Bachelor’s degree in Engineering, Operations, Supply Chain, Business, or related field, or equivalent experience
Minimum 3 years of experience working with a CMMS in an industrial or manufacturing environment
Experience managing preventive maintenance programs and maintenance data
Experience with spare parts inventory management within a CMMS
Strong proficiency in Microsoft Excel and data analysis
Experience in regulated or GMP-adjacent environments
Knowledge of maintenance KPIs (PM compliance, MTBF, MTTR, backlog management)
Familiarity with cycle counting and inventory control processes
Strong analytical and organizational skills
High attention to detail and data integrity
Ability to exercise independent judgment in system governance and reporting
Strong cross-functional communication skills
Continuous improvement mindset
Ability to balance maintenance priorities with inventory control

Nice To Haves

Experience with CMMS platforms
Experience with dashboarding tools (Power BI or similar)

Responsibilities

Serve as system owner for the Facilities CMMS module, ensuring configuration accuracy and data integrity
Maintain accurate Facilities asset hierarchies, equipment records, locations, and asset criticality rankings
Develop, implement, and maintain preventive maintenance (PM) programs for Facilities equipment and infrastructure
Ensure Facilities work orders are properly created, executed, documented, and closed in accordance with site procedures
Monitor PM compliance, Facilities work order backlog, and maintenance metrics
Develop and maintain Facilities maintenance dashboards and reports for leadership review
Analyze CMMS data to identify Facilities maintenance trends and reporting needs
Manage and maintain spare parts inventory within the CMMS, including:
Establishing minimum and maximum stock quantities
Monitoring reorder points and usage trends
Ensuring accurate part descriptions and asset associations
Supporting cycle counts and inventory accuracy initiatives
Partner with Facilities leadership to forecast spare parts demand and reduce stockouts or excess inventory
Ensure maintenance documentation supports audit readiness and traceability for Facilities activities
Define CMMS user roles and permissions related to Facilities operations
Provide CMMS training and support to Facilities and maintenance personnel
Identify data quality gaps and drive corrective actions within the Facilities maintenance program
Serve as primary liaison with IT for Facilities-related configurations and support