Facilities Bookkeeper

Faith Technologies•Menasha, WI

About The Position

You’ve discovered something special. A company that cares. Cares about leading the way in construction, engineering, manufacturing and renewable energy. Cares about redefining how energy is designed, applied and consumed. Cares about thoughtfully growing to meet market demands. And ─ as “one of the Healthiest 100 Workplaces in America” ─ is focused on the mind/body/soul of team members through our Culture of Care. The primary function of the Facilities Administrator is to manage facilities-related invoices, assist in the coordination of contracts, and ensure consistent collaboration and alignment across internal departments and vendors. They provide a high-level support to the assigned leader and Facilities Department and is responsible for daily coordination and communication of activities to ensure efficient and safe operation of all company locations.

Requirements

Education: High School Diploma or GED.
Experience: 2-5 years of facilities operation or administrative experience
Travel: 10%
Work Schedule: This position works between the hours of 7 am to 5 pm, Monday through Friday, but may vary and can include, but is not limited to nights, weekends, and holidays. The ability to work a flexible schedule is necessary.

Nice To Haves

Associate’s degree in a related field preferred

Responsibilities

Maintain documents related to repairs, utilities, permits, maintenance or other related items
Presentation preparation and delivery
Department Invoice verification, Coding, and approval.
Collaborate with the finance department to establish payment codes for new sites, services, and projects, ensuring proper setup for both internal and external services.
Support the Facilities Department in preparing and maintaining Service Level and Vendor Agreements.
Coordinate activities with vendors and contractors.
Collect, verify, and enter all required documentation into the appropriate systems.
Work with various departments throughout the organization
Review, prioritize and respond to facility requests for building maintenance, service and repairs
Identify and implement systems to streamline and gain efficiency in work processes
Support facility department with day-to-day tasks and operations
Coordinate and communicate with contractors to provide timely updates on project progress and changes
Understanding of basic accounting principles, processes and reports
Organize and schedule department meetings
The ability to multi-task and prioritize
Analytical and problem-solving
Performs other related duties as required and assigned.