Facilities Associate (Part-Time, Temporary)
About The Position
As a Facilities Associate at Two Chairs, you will be the lead point person for all things related to our physical offices, which includes our SF-based headquarters and five clinics located across the country. You’ll split your time between managing our HQ office (located in San Francisco near the Transamerica building), owning our virtual mail management process, and virtually overseeing administrative work related to our 6 in-person clinics spread across California, Florida, and Washington. This is a part-time, temporary, hybrid role based in San Francisco, requiring in-person presence for approximately 50% of working hours.
Requirements
- 1-3 years of experience in office management, facilities coordination, administrative support, or a comparable operational role.
- Strong organizational skills and meticulous attention to detail, particularly in managing multiple locations, coordinating vendors, and overseeing budget/expense tracking.
- Ability to work independently and manage time effectively in a flexible, part-time schedule (~10 hours per week)
- Excellent verbal and written communication skills necessary for interacting professionally with staff, clinic managers, building management, and external vendors.
- Resourcefulness and a proactive, "can-do" attitude when identifying and resolving maintenance issues or logistical challenges quickly and efficiently.
- Experience or comfort working in a professional, compliance-focused environment, such as a mental health, healthcare, or corporate setting.
- Ability to be physically present in San Francisco locations for up to 50% of the assigned hours to handle in-person office management duties.
Responsibilities
- Virtual mail management (50% of time)
- You’ll ensure that we’re receiving & sending mail on time. The majority of this work is sorting & distributing incoming mail scanned by our third-party vendor. In addition, you’ll manage small amounts of outgoing mail, coordinate with USPS on our mail forwarding, and coordinate with our third-party vendor.
- Administrative Support of In-Person Offices (50% of time).
- You’ll provide light, virtual support for our in-person offices (located in Seattle, Miami, Los Angeles, and the Bay Area) by coordinating with building management and vendors by location to ensure routine maintenance & upkeep, coordinate tech support as needed, reporting on physical expenses incurred, and supporting in-person leaders to maintain a safe & compliant workspace as needed. May occasionally support coordination of in-person gatherings and stocking of supplies.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
501-1,000 employees
