Facilities Associate

J.Mclaughlin

About The Position

The Facilities Associate is a motivated, proactive, organized self-starter, who will oversee the maintenance and day-to-day operations of our retail stores along with our Greenpoint office. The Facilities Manager will be responsible for ensuring that all building systems and operations are running smoothly, efficiently, and in compliance with safety regulations. The candidate will have a strong background in facilities management, problem-solving skills, and the ability to communicate effectively with vendors, property managers, and store teams on multiple projects and locations simultaneously.

Requirements

Effective communication, collaboration and expectation management with internal and external stakeholders
Attention to detail and the ability to manage multiple projects and tasks.
Ability to read and process construction documents (blueprints, sketches, contracts, change orders, etc.)
Time management skills and the ability to prioritize, meet deadlines and manage fast-track projects.
Effectively communicate with landlords/developers, architects, contractors, equipment and material vendors, inspection officials, etc.
Ability to travel to project sites throughout a large geographic region of the U.S. as required (up to 15%)
Computer proficiency with Microsoft Office applications and facilities ticketing platforms
Capable of functioning out of remote project site locations
Capable of lifting 50 pounds and possessing a valid US driver license
3-5 years experience in related field

Nice To Haves

Ideal candidates possess hands on experience and knowledge
Bachelor s degree in related field or similar

Responsibilities

Oversee and manage facilities requests and work orders for our retail and corporate locations
Maintain accounts and contracts with vendors as required
Manage internal resources, vendors, sub-contractors and associated trades as needed
Manage all aspects of communication and effective stakeholder management for facilities projects
Manage both preventive maintenance programs and reactive work orders
Support construction team and new store opening duties as required
Track repairs, maintenance and facility tickets and requests from stores and district managers
Process invoices and maintain budgets for each location
Provide administrative support and general office management
Provide weekly reports and send weekly updates to corporate management teams
Keep server and project files updated with the latest design, construction, and budget documents for stores
Track orders, store repair schedules, deliveries, and installations
Ability to pack, manage, and ship supplies to stores as required