Facilities Assistant

Pacific NW Federal Credit Union • Portland, OR

23h • $21 - $27 • Hybrid

About The Position

As the Facilities Assistant, you will provide crucial administrative and operational support-with a strong focus on vendor and facilities coordination, and executive scheduling. You will ensure that vendor relationships run smoothly, maintenance activities are properly coordinated, and documentation is organized.

Requirements

• Six months to one year of administrative, vendor management or related experience preferred
• Strong task management skills, with the ability to prioritize, organize, and follow through on multiple responsibilities.
• Comfort working with Microsoft Office/Microsoft 365 (Outlook, Excel, Word, Teams); experience with task‑management or workflow tools (such as Planner, Asana, Trello, or similar) is a plus
• Are you friendly, detail-oriented, and organized? Do you want work that's more than just a job? We want to hear from you!
• Full-time (40 hours/week)
• Monday-Friday, 8:30 - 5:00
• This position has the opportunity for hybrid work following the initial training period.

Responsibilities

• Serve as the primary contact for facilities vendors, coordinating communication, onboarding, and issue resolution
• Track contract renewals, performance metrics, and vendor compliance
• Schedule and coordinate facility repairs, maintenance, and service appointments
• Maintain organized digital and physical filing systems, ensuring accurate documentation

Benefits

• 4 weeks PTO
• Health coverage after 30 days
• 401(k) with company match after 6 months
• Paid life, LTD & AD&D insurance
• Paid holidays & volunteer time
• Loan discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees