Facilities and Real Estate Manager - Kalamazoo, MI

Greenleaf Trust•Kalamazoo, MI

1d•Onsite

About The Position

The Facilities and Real Estate Manager is responsible for overseeing the day-to-day maintenance, operations, safety and improvement of the building, grounds, and related infrastructure for our Kalamazoo location. They must also facilitate the same building standards for our eight other leased locations. Additionally, the position will partner with finance to establish effective capital plans and leasehold administration processes.

Requirements

Minimum 5 years of experience in property management, lease administration, and/or third-party facility services
Minimum 3 years of experience, directly or indirectly, working in building trades and/or the construction industry
Minimum 3 years of experience in budget and/or capital project management processes
Must demonstrate a high level of professionalism with customer service orientation
Proven experience working with contractors, HVAC, plumbing, electric, and other service providers
Must have demonstrated knowledge of safety protocols, procedures, planning and permitting processes
Must have familiarity with building management software and systems
Must be proficient in the use of computer systems like Microsoft Outlook, Teams, Word, and Excel
Ability to work flexible hours and occasional on-call scenarios
Physical ability to: stand for up to 8 hours or longer; stoop and bend for extended periods of time; work in various weather conditions; lift and move heavy items such as ladders and other building equipment.
Travel throughout Michigan will be required frequently.
Must have a valid driver’s license in good standing.

Nice To Haves

Bachelor’s degree in facilities management, engineering, business, or related field is preferred

Responsibilities

Plans, organizes, and manages the operations of the facilities and general infrastructure systems.
Develops and implements a comprehensive preventative maintenance program for buildings, equipment, and grounds to ensure reliability.
Manages HVAC, plumbing, electrical systems, utilities and other mechanical systems to ensure optimal functionality and efficiency.
Coordinates with vendors and contractors for repairs, upgrades, and renovations.
Partners with information technology and security teammates to ensure effective control of environments at each location and appropriate vetting of third-party services.
Responds promptly to emergency maintenance issues, including weather-related concerns. Communicates plans with organizational partners when adverse conditions exist.
Ensures safe site conditions at all times for all stakeholders and partners with governing bodies on permitting and regulatory compliance.
Fosters positive and collaborative relationships with Greenleaf Trust teammates, focused on excellence in service delivery.
In partnership with finance, develops rolling five-year schedule of investments necessary for efficient operations and prudent capital allocation at each property.
Establishes working relationships with landlords to ensure lease and property conditions are executed in alignment with contractual obligations.
Manages the execution of all leasehold improvements through industry best-practices, project management, and process discipline.
Partners with finance to ensure effective insurance coverage and policies are implemented for each location. As warranted, the role will also help administer insurance claim activities.
Implements continuous improvement actions that optimize investments, reduce costs to operate, and achieve sustainable operations.
Develops maintenance and project budgets for all locations and ensures adherence to financial controls.