Facilities and Operations Manager (space/defense)

ALTEN Technology USA•Arlington, VA

12h•Onsite

About The Position

We’re ALTEN Technology USA, an engineering company helping clients bring groundbreaking ideas to life—from advancing space exploration and life-saving medical devices to building autonomous electric vehicles. With 3,000+ experts across North America, we partner with leading companies in aerospace, medical devices, robotics, automotive, commercial vehicles, EVs, rail, and more. As part of the global ALTEN Group—57,000+ engineers in 30 countries—we deliver across the entire product development cycle, from consulting to full project outsourcing. When you join ALTEN Technology USA, you’ll collaborate on some of the world’s toughest engineering challenges, supported by mentorship, career growth opportunities, and comprehensive benefits. We take pride in fostering a culture where employees feel valued, supported, and inspired to grow. Position Summary: The Manager - Facilities & Operations is responsible for managing facility operations of all customer locations. Also responsible for safety and security duties in support of the Facilities Security Officer (FSO).

Requirements

Bachelor's degree from an accredited college/university highly desired
Five years' experience of facilities or property management experience in a corporate environment or as a consultant.
Knowledge of commercial real estate, building operations and systems, project management and vendor management highly desired.
Ability to read and understand construction drawings. Has thorough knowledge of construction activities/environment.
Position requires attention to detail, excellent organizational follow through and interpersonal communication skills.
Must be capable handling multiple simultaneous tasks (multi-tasking) under deadline conditions
Excellent interpersonal skills and the ability to work in a fast-paced team environment are essential, as well as the ability to use discretion when handling sensitive personal information.
Ability to present to all levels of audiences.
MS Office Suite
US Citizenship
Must be able to meet eligibility requirements to obtain and maintain a U.S. security clearance of Top Secret.
Due to the nature of the work, only US Persons (citizens or permanent residents) need apply for this position

Nice To Haves

Knowledge of Building Owners Management Institute (BOMI) standards.

Responsibilities

Manage daily maintenance and operation of the facilities. Including, but not limited to: ensuring equipment is properly maintained; addressing and resolving all lighting, plumbing, and environmental issues within office; liaise with building management, security and maintenance staff; maintaining office security and safety; and coordinating reception desk coverage.
Manages space planning and construction projects; conduct routine facility inspections to determine areas for service; submit facility work orders to the vendor(s) on a timely basis; track progress of work orders and report open issues to Management.
Coordinate building service requests with service providers; provide access and monitor the repairs.
Align with Contracts in the review and finalization of vendor agreements to maximize efficiencies in goods and services
Review and approve invoices. Coordinate with vendors to correct discrepancies and ensure timely payment.
Assist in scheduling use of building conference rooms and provide support to include room set-up, technology support, and AV equipment preparation/set-up.
Responsible for employee onboarding requirements, specifically the preparation of employee name signage, assigning badge/access cards and cell phones, and emergency procedure documents, and other safety and security packets.
Oversee outsourced staff responsible for maintaining additional facilities responsibilities; e.g: janitorial services, mailroom services.
Lead and administer for the safety and business continuity program.
Participate in development of physical security, safety and emergency preparedness plans and policies.
Enforce all Company policies and training requirements regarding safe and efficient operations and work practices.
Implement and monitor hazard control and team safety practices, ensure compliance with local codes and regulations.
Manage and monitor the facility access control system and video surveillance equipment.
Manage customer’s Affiliate Visit Program. Receive and process all incoming and outgoing Affiliate visit requests and communicate the approval or disapproval to the requestor and the receptionist
Monitor condition of office and telecommunications equipment, including but not limited to access control system, Xerox machines or other MFDs, mobile devices, postage machine, video surveillance, AV equipment, and kitchen appliances.
Manages support provided by on-site and off-site contractors, including access control system, internal telephone, mobile devices and audio-visual equipment.
Manages procurement of equipment (office furniture, telecommunications) and its maintenance.
Other Duties as Assigned