Facilities and Operations Assistant (Administrative Support Assistant II)

CSU Careers • San Diego, CA

23h • Onsite

About The Position

The Facilities and Operations Assistant plays a key role in supporting the successful execution of SDSU Athletic Department events and daily facility operations. As part of the Athletic Event Management/Facilities and Operations team, this position helps coordinate logistics, manage administrative processes, and ensure athletic venues are organized, prepared, and event-ready. From vendor coordination and facility scheduling to credential distribution and game contract administration, this role contributes directly to the smooth delivery of intercollegiate athletics events. This is an exciting opportunity for an organized, detail-oriented professional who thrives in a fast-paced sports environment and enjoys supporting high-visibility athletic programs.

Requirements

• Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment.
• Valid California Driver’s License or the ability to obtain one within 10 days of hire, with the ability to pass online class to gain a defensive driving certificate.

Nice To Haves

• Six months to one year of experience in an intercollegiate athletics or professional sports environment, especially in a facilities/operations support role.
• Experience in leading students or other workers.
• Ability to plan, organize, and schedule athletic activities.
• Experience with athletic contest agreement preparation.
• Experience with preparing championship bids and/or hosting championships.
• Working knowledge of budget policies and procedures.
• Experience with Word, Excel, Publisher, Outlook, Adobe Creative Suite, and/or Google Drive.
• Experience with distributing credentials.
• Ability to independently prioritize and handle work assignments.
• Working knowledge of NCAA rules and regulations.

Responsibilities

• Assist with planning and coordination of athletic events, including vendor management, facility scheduling, and sport-specific game operations.
• Support administrative processes such as credential distribution, game contract preparation, and championship hosting logistics.
• Monitor and assist with budget tracking, inventory control, and procurement-related tasks.
• Provide lead direction to student workers and event staff as assigned.
• Ensure compliance with departmental policies, NCAA regulations, and event management best practices.

Benefits

• Generous Time Off : 15 paid holidays, vacation, and sick leave.
• Retirement : CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage : Medical, dental, and vision options at low or no cost.
• Education Support : CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings : FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community : Access to the library, campus events, employee groups, and volunteer and social activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED