Facilities and Infrastructure Safety Manager

Stanford University•Stanford, CA

45d•Hybrid

About The Position

The mission of the Office of Facilities Planning and Management (OFPM) in the School of Medicine is to plan for and manage the facilities needs of the School of Medicine community in the areas of facilities operations, capital planning and budgeting, projects from programming through occupancy, space inventory, and facility assets. In the pursuit of this mission, the office of Safety & Emergency Management seeks a knowledgeable and proven Senior Health & Safety specialist to serve as our Facilities and Infrastructure Safety Manager who can perform the most complex technical work in a wide range of environmental, health, and safety disciplines to ensure a safe work environment and to achieve compliance with the university's environmental, health and safety standards and governmental regulatory requirements. The role will manage EHS programs and advocate for regulatory compliance practices to achieve program excellence and continuous improvement. Success is measured through the integration of program goals into standard work practices in alignment with business goals and values. This position is a hybrid position, requiring 3-4 days a week onsite.

Requirements

Demonstrated ability to conduct effective health and safety surveys, quantitative and qualitative exposure/ risk assessments, and most complex data analyses; ability to provide recommendations for exposure/risk control.
Ability to effectively communicate orally and in writing with diverse audiences; ability to explain technical concepts clearly and concisely.
Ability to maintain current knowledge of and interpret specific government agency requirements (statutes, regulations, licenses, and permits) and university policies.
Working knowledge of the scientific and technical aspects of various regulatory requirements and potential impact on assigned work area(s).
Demonstrated supervisory/coaching expertise.
Bachelor's degree in arts/science in related allied/scientific field and seven years progressively responsible experience in occupational safety and health, emergency response/management, environmental science, and/or allied/scientific field, or an equivalent combination of education and relevant experience.
Must possess and maintain a valid California non-commercial Class C Driver's License.

Nice To Haves

Advanced knowledge of fire and building codes.
A basic understanding of chemistry and biology. Knowledge of biomedical research operations and the equipment used in these operations.
Advanced knowledge of principles and practices of occupational environmental health and safety with preferably a master's degree and professional certification in the EHS field.
Professional work experience in an educational setting preferred.
Certified Safety Professional (CSP), Certified Industrial Hygienist (CIH), Certified Biological Safety Professional (CBSP), Registered Biosafety Professional (RBP), or other relevant professional certification preferred.
Must be able to independently problem-solve solutions to a wide range of circumstances in a complex organization.
Ability to exercise tack and have superior diplomatic and inter-personal skills.
Highly organized and detail oriented. Knowledge of computer systems, applications, and web page management.

Responsibilities

Build/maintain a comprehensive Facilities Infrastructure Safety & Compliance Program that ensures that that the School of Medicine facilities are compliant with government regulations.
Serve as the primary safety and code compliance point of contact for the Planning, Project Management, and Facilities Operations teams and conduct plan reviews to ensure building designs are compliant with Federal, State and Local regulations.
Work with Facilities Operations team members to complete safety review of designated planned maintenance projects.
Work with design teams to ensure safety and environmental compliance in renovations and build projects. Ensure best practices, University guidelines, and regulations are followed for securing equipment, hazardous materials storage and use, environmental processes, machine guarding, signage, etc. Apply advanced safety knowledge and innovative thinking to fold in new technologies and methodologies in lab research.
Serve as the technical expert on building code and fire code.
Partner with University and regulatory subject matter experts on building facility safety, laboratory design issues, and inspections and to ensure alignment with local policies and best practices.
Serve as the technical expert on all fire code and building code compliance issues. Act as a liaison with Authorities having Jurisdiction as required.
Work with teams in understanding local and regional long-term compliance practices and implementing new program developments.
Apply advanced knowledge and forward-thinking practices to act on regulation changes and meet regulatory timelines.
Perform internal audits to monitor program effectiveness and external government inspections, compliance follow-up, and reporting.
Deliver accurate documentation and provide clear weekly communications with clients, team members, regulators and/or other stakeholders, which can be in the form of small and large group presentations, complex reports, spreadsheets, webinars, and webpage content. Work with a complex database to develop tools, which align internal inspection procedures and regulatory codes.
Work with Facilities Operations, laboratory operations staff, and departmental management on resolving safety and environmental issues expeditiously and compliance challenges are fully remediated.
As needed, respond expeditiously to accidents, injuries, illnesses, odor complaints, and hazardous materials spills and investigate mold and asbestos incidences including partnering with University subject matter experts and facilities operations for remediation. Prepare accident reports and communicate with affected employees and managers within assigned locations. Perform risk assessments and report results to clients and management.
Provide guidance and safety training to facility, staff, and students to ensure understanding of compliance expectations and best practices. Training methodologies include webinars, classroom sessions, direct interactions, and web-based assignments.
Ensure the safe evacuation of personnel in assigned buildings.
Ensure timely and thorough delivery of work assignments. Prioritize and verify work project completions, incorporating process improvement practices to improve efficiency and expectations. Lead by example the use of personal protective equipment, safety awareness, and demonstrate strong behavioral competencies.
Other duties may also be assigned.