Facilities and Construction Specialist

Brighton Collectibles•City of Industry, CA

About The Position

Brighton is an iconic and timeless accessories brand that has evolved into an extensive line of stylish products. We are devoted to creating a magical experience that inspires customers to shop in our company Brighton Collectible stores and our Specialty Stores delivering quality, fashion, craftsmanship and superior service. INFORMATION ABOUT THE POSITION

Requirements

Basic/general knowledge and experience in Facilities and Construction
Read construction documents
Ability to solicit, review, and negotiate project proposals submitted by vendors
Proficient in computer skills: Microsoft Office Suite
Must be customer service oriented
Strong attention to details and highly organized
Excellent time management and organizational skills
Flexible to adapt to changing procedures, systems, and priorities
Highly motivated and is able to maintain positive company morale
Excellent communications skills (written and verbal)

Responsibilities

Accepts (or creates) works orders via an on-line tool, assigns work orders to internal/external technicians, subcontractors and vendors
Follow up and accurately update work order notes and status
Troubleshoot and help guide operations with their facility issues
Ensure preventive maintenance programs are performed as specified
Prioritize and respond urgently to facility issues that may cause interruption to operations and the safety of customers and employees
Communicate and coordinate with landlords, vendors, suppliers, local government agencies, and internal employees
Source and order equipment and materials via on-line suppliers
Review and validate lease documentation to determine responsibility
Answer phone calls, directing calls, and assist in a professional manner
Review, validate, negotiate, and process vendor provided documentation such as proposals, invoices, insurance, service level agreements, rate sheets, construction documents and any other necessary documentation
Assist with vendor communications and budget reporting
Maintain and support department goals and objectives
Receive, process and ship boxes of materials and supplies
Manage the quality of work and budget costs
Set up utilities with local companies
Coordinate, track, and maintain all project documentation, including, but not limited to, project plans, deliverables, timelines, resource plans, communications, inventory logs, progress reports, closeout packages and meeting minutes
Coordinate and facilitate meetings. Prepare agendas, presentations, and all other necessary meeting materials.
Ensure project team members meet assigned project deliverables and deadlines
Report on progress and challenges
Work flexible hours such as being on-call for work related emergencies 7 days a week / 24 hours a day.
Travel for the purposes of departmental growth and overseeing the build-out, opening and closing of stores
Ad-hoc projects, roll-outs and misc. tasks as assigned by the department.
Supporting Home Office projects and special events