Facilities Administrative Coordinator

ZincFive•Tualatin, OR

4h•Onsite

About The Position

The Facilities Administrative Coordinator will manage daily building operations and security ensuring a safe and efficient workplace environment. This role will monitor office supplies, manage space allocations, and support staff with any facility-related issues. Strong organizational skills, attention to detail, and the ability to multitask are essential for success in this role, as they ensure the smooth functioning of the workplace environment. The position will work onsite at ZincFive headquarters in Tualatin, Oregon, and reports to the Facilities Manager.

Requirements

High school diploma or equivalent
3+ years of facility coordination, office administration, or a similar role
Handle sensitive information with discretion and professionalism
Excellent verbal and written communication skills
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines
Comfortable working in a fast‑paced and occasionally high‑pressure environment
Proficiency with Microsoft Office Suite
Knowledge of various office equipment, building systems, and maintenance procedures
Experience with supply inventory and ordering

Nice To Haves

Associates degree
Experience with CMMS or ticketing system

Responsibilities

Oversee visitor management, this will include checking in all visitors into the building and tracking who is onsite
Act as the point of contact for internal and external clients
Oversee telephone/message service
Support the Executive Administrative Assistant with all onsite and offsite events to include general meeting set up and break down,
Manage facilities vendor schedule, such as break/fix issues and preventive maintenance vendors
Maintain office/facilities supplies and general inventory, including submitting PO requests, researching available products and pricing, and requesting quotes from vendors as needed
Manage the security badge access system; perform scheduled audits on all building access and run monthly reports on activity
Help with the administration of the ticketing system by tracking and reporting on tickets, managing the monthly report for KPIs, and assigning tickets as necessary
Maintain records, documentation, and files related to building compliance and operation
Provide administrative support for the onsite facilities technicians as needed
Retrieve mail daily and hold at the front desk for accounting to distribute
Performs other duties as assigned