FACILITIES ADMINISTRATIVE ASSISTANT- Part-Time

Matrix Human Services•Detroit, MI

7d•$22 - $24•Onsite

About The Position

The Facilities Administrative Assistant reports to the Director of Facilities and is responsible for providing administrative report to the Director and the Department, including but not limited to data entry, inventory management, scheduling meetings, managing calendars and facility order forms.

Requirements

High School diploma required, Associate degree from an accredited college preferred.
Three (3) years of administrative assistant experience preferably within a non-profit facilities department.
Strong computer skills, including Microsoft Suite expertise.
Must possess strong organizational skills with the ability to prioritize and multi-task.
Requires excellent verbal and written communication

Responsibilities

Responsible for processing all work orders into the data system, following up regarding any changes, and distributing the orders accordingly for the entire agency
Provide clerical support for the facilities department (including, but not limited to filing, answering phones, making appointments, scheduling meetings, taking notes and transitioning to digital format, tracking attendance, etc.)
Assist in preparation and posting of monthly and quarterly financial statements and reports.
Responsible for processing Invoices, Quotes, Proposals, & Purchase orders.
Process all Drivers weekly vehicle maintenance forms
Maintain the Tool sign in/out sheet
Assist in developing and implementing policies and procedures for reviewing, reporting and documenting
Assist with Matrix inventory
Assist in the review of purchase orders of facilities.
Responsible for collecting monthly report forms for the facilities team.
Make travel arrangements for conferences and trainings.
Process mileage and expense reports for the department
Other related duties as assigned.