Facilities Administrative Assistant

Wedgewood Weddings • Temecula, CA

1d • Onsite

About The Position

Wedgewood Weddings is growing, and our Facilities & Capital Projects team is looking for a highly organized Facilities Administrative Assistant to help keep projects moving across our venues nationwide.

This is a temporary part-time role through approximately July, based out of our Temecula headquarters. If you enjoy coordinating projects, solving problems, and being the person who keeps everything running smoothly behind the scenes, this could be a great fit.Our facilities team supports everything from new venue construction to ongoing maintenance across our properties, and this role plays a key part in keeping those projects organized and on track.

This role is perfect for someone who is organized, detail-oriented, and comfortable juggling multiple moving pieces at once.

We're a team of hospitality enthusiasts who do whatever it takes to create flawless, fun, and unique events. Our goal? Delivering the best value, service, and convenience to every client, every time. That's why we hire people who are passionate about making each celebration truly special.

Requirements

• Strong organizational skills and attention to detail
• Excellent communication and customer service skills
• Comfort handling high call volume and multiple requests
• Ability to prioritize tasks and meet deadlines
• Proficiency in Microsoft Office
• Ability to work independently and manage projects from start to finish
• Professional discretion and ability to handle confidential information
• High school diploma or equivalent
• 3+ years of administrative experience

Nice To Haves

• Experience in construction, facilities, or a similar industry is a plus
• Basic familiarity with construction processes or blueprints preferred

Responsibilities

• Coordinating maintenance and repair requests from our venue leadership teams
• Organizing and tracking vendor requests and maintenance tickets
• Helping maintain a company-wide calendar of construction projects and repairs
• Assisting with billing, invoicing, and payment follow-up for construction projects
• Tracking maintenance work and project progress across all venues
• Handling incoming calls and communications with professionalism and urgency
• Processing invoices and coordinating with the Accounting team for timely payments
• Scheduling meetings, calls, travel, and appointments for senior leadership
• Supporting additional projects and administrative needs as they arise

Benefits

• An opportunity to be part of something special and contribute to our couples’ amazing celebrations.
• Highly recommended workplace: 90% of our full-time team members endorse us as a great place to work, thanks to our collaborative culture and focus on employee satisfaction.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED