Facilities Administration Lead

Amentum•Sandy Springs, GA

4d•$28 - $32•Onsite

About The Position

Amentum is seeking a Facilities Administration Lead to join our Sandy Springs, GA (near Atlanta, GA) team. Responsibilities include alternating with other Facilities Administration Lead to staff the main lobby Facilities Administration Lead desk and the main lobby Kioshi station to greet visitors as they enter the headquarters building. This position will also help with the setting up and facilitating special events throughout the year. Duties/Responsibilities : Typical work hours are Monday-Friday 8am-4:30pm, hours may vary based on business demand. This position will also help with setting up and facilitating special events throughout the year. Supports the Workplace experience manager Assemble and analyze information, prepare reports, agendas, and memoranda. Prepare answers to routine mail and inquiries. Receive incoming telephone calls and handles inquiries, takes messages, and transfers calls to appropriate parties. Maintain files, keep records, prepares schedules, makes travel arrangements, compiles reports, and processes documents of a routine nature. May transcribe notes. May plan layout of reports and statistical tables. Typically uses common word processing and spreadsheet software packages. May use database, graphics, and desktop publishing office machines. May perform special projects that pertain to departmental goals as directed by supervisor. Under limited supervision, provides routine administrative support for a department or administrative unit including planning and booking trips. Research and obtains information for routine reports and special assignments. Compiles and analyzes data and prepares reports for action by superior. Work with site team on customer objectives including cleaning common areas, organizing spaces and various other project work. Work generally requires a broad working knowledge of departmental and company policies, programs, and product lines. May provide guidance and work leadership to workplace experience porters. Maintains a strict schedule to be successful in the assignment yet demonstrates flexibility in the day-to-day activities and scheduling for the benefit of the customer. Creating purchase requests for all site orders in Maximo. Receiving material that is delivered to the site in Maximo. Scheduling employee vacation. Timecard reconciliation in cost point for all site employees' weekly timecard. Other duties as assigned by Manager or Supervisor.

Requirements

High School Diploma or equivalent preferred, advanced business school / secretarial training preferred
3+ years of lead experience
Must speak, read, and write in English
Qualified applicants who are offered a position must pass a pre-employment substance abuse test
This position may require a valid Driver’s License
This position will require the ability to obtain a security access badge at our client’s location
This position may require various shifts, weekends, and alternative work schedules
Some tasks will require repetitive wrist movement
Some tasks will require the ability to walk extensively throughout facilities during a workday
Requires the ability to climb extension ladders, roof ladder, stepladders, and stairs as needed during a workday
Requires the flexibility to bend/stoop, squat, kneel, reach/stretch, and move in a 90-degree fashion during workday
Requires the ability to differentiate colors pertaining to wire color-coding
Requires ability to read and understand information contained in a variety of documents or displayed on a computer screen
Requires ability to use a variety of office equipment and to operate a computer keyboard to access data bases, to send/receive messages and to prepare documents
Requires ability to attend meetings throughout the site and potentially travel to other Amentum, customer and/or vendor locations in the area, as well as some air travel to more distant locations
Requires the ability to communicate with others on the telephone and in one-on-one or group discussions, meetings and presentations
Demonstrated fluency in computer use including the full Microsoft product line
Requires some moving of light to medium weight materials into desks, filing cabinets and other storage locations
Requires the ability to interact with all clients in a professional and friendly manner despite periods of stress
Wear steel toe safety shoes, safety glasses, gloves, hard hats, and other Personal Protective Equipment as needed
Cope with demands (stressors) that are associated with the job and/or the work environment so that acceptable levels of performance and overall contribution are maintained

Nice To Haves

Ability to speak, read, and write in Spanish is a plus

Responsibilities

Alternating with other Facilities Administration Lead to staff the main lobby Facilities Administration Lead desk and the main lobby Kioshi station to greet visitors
Setting up and facilitating special events throughout the year
Supports the Workplace experience manager
Assemble and analyze information, prepare reports, agendas, and memoranda
Prepare answers to routine mail and inquiries
Receive incoming telephone calls and handles inquiries, takes messages, and transfers calls to appropriate parties
Maintain files, keep records, prepares schedules, makes travel arrangements, compiles reports, and processes documents of a routine nature
May transcribe notes
May plan layout of reports and statistical tables
Typically uses common word processing and spreadsheet software packages
May use database, graphics, and desktop publishing office machines
May perform special projects that pertain to departmental goals as directed by supervisor
Under limited supervision, provides routine administrative support for a department or administrative unit including planning and booking trips
Research and obtains information for routine reports and special assignments
Compiles and analyzes data and prepares reports for action by superior
Work with site team on customer objectives including cleaning common areas, organizing spaces and various other project work
May provide guidance and work leadership to workplace experience porters
Creating purchase requests for all site orders in Maximo
Receiving material that is delivered to the site in Maximo
Scheduling employee vacation
Timecard reconciliation in cost point for all site employees' weekly timecard
Other duties as assigned by Manager or Supervisor