Fabrication Administrator

R. F. MacDonald Co. • Fresno, CA

12h • Onsite

About The Position

The Rental/Fab Administrator / Operations Coordinator is responsible for supporting service, construction, rental, and fabrication operations through job setup, dispatch coordination, purchasing, billing, and administrative oversight. This role ensures accurate job tracking, efficient workflow, and timely financial processing across multiple business units including Atlas turnaround, Atlas new construction, RFM Rental, and Fabrication. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

• Must have good communication skills, communicate internally and externally with customers
• Must be able to work in a team environment
• Must be able to multitask
• Must be organized and demonstrate ability to switch between duties efficiently
• Ability to meet deadlines and/or targets
• Must be adept at handling pressure and working under stress
• Must be self-motivated and driven
• 2+ years of experience in service administration, dispatch, or project coordination
• Working knowledge of accounting and billing processes
• Proficiency in Microsoft Office (Excel, Word) and ERP/CRM systems
• Strong customer service and interpersonal skills

Nice To Haves

• Experience with dispatch software (e.g., FieldCentrix) preferred

Responsibilities

• Set up and manage all jobs in CRM, Dynamics, and dispatch systems
• Coordinate dispatch and scheduling of technicians and field personnel
• Communicate with customers, vendors, and internal teams regarding job status
• Create and manage purchase orders and track material procurement
• Maintain accurate job documentation, including work orders and service records
• Assist with billing preparation, reconciliation, and issue resolution
• Support service department operations and administrative functions as needed
• Monitor and update job progress, ensuring accuracy in systems
• Job setup and system entry
• Dispatch coordination and scheduling
• Purchasing and material tracking
• Billing preparation and reconciliation Tracking and status updates
• Month-end WIP (Work in Progress) reporting
• Monitor and manage open work orders
• Dispatch and labor coordination
• Purchasing and vendor coordination
• Change Order (CO) tracking and management
• Billing and progress invoicing
• Job tracking and reporting
• Month-end WIP reporting
• Monitor and manage open work orders
• Rental order creation (RNT)
• Logistics coordination
• Purchasing and material support
• Permit to Operate coordination and tracking
• Interoffice coordination between branches
• Purchasing materials and components
• Labor tracking and job costing support
• Change Order (CO) tracking and documentation

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees