F&B Purchasing Manager

Compass Group•Sunnyvale, CA

About The Position

Our Passion is Food!At Bon Appetit Management Company we are committed to two things, great food and outstanding service! At Bon Appetit you won't find our managers referring to a corporate recipe book or our chefs microwaving the lunch special. We do not have standardized recipes or central commissaries, instead, our chefs and managers are expected to stay abreast of current culinary trends and bring cutting edge food into their cafes. We are a restaurant company that operates in contract food service. That means you will have the freedom to be creative, take risks, and truly shine. We are committed to our staff growing, trying new things, and learning all that they can. Our rapid growth and breadth of accounts translates into exciting opportunities for our people! Job SummaryIn the performance of their respective tasks and duties all employees are expected to conform to the following: • Ensure accurate, timely, and compliant purchasing of food, equipment, and small wares to support daily operations • Maintain visibility and control over food ordering, delivery tracking, and receiving activity, timely documentation and recovery of shortages, damages, discrepancies, and credits • Serve as the primary purchasing contact for the culinary department for food ordering. • Work independently while understanding the necessity for communicating and coordinating work efforts with other departments and vendors. Position Goal: The Purchasing Manager is responsible for managing and executing purchasing and material flow activities across food, equipment, and smallwares, ensuring products are properly sourced, ordered, tracked, and received in alignment with operational needs, financial controls, and Bon Appétit purchasing compliance requirements. The Purchasing Manager serves as a key operational partner to Culinary, Operations, Finance, and external vendors, while supporting the General Manager of Purchasing through strong execution, process discipline, and continuous improvement.

Requirements

Bachelor’s degree in business, supply chain, hospitality, or a related field, or equivalent professional experience
Minimum of 5 years of purchasing, procurement, or supply chain experience, with a strong emphasis on food ordering
Demonstrated experience managing food vendors, order placement, delivery tracking, and issue resolution
Experience purchasing and tracking culinary equipment and smallwares
Proficiency with purchasing systems, spreadsheets, and tracking tools (strong Excel skills required)
Working knowledge of P-Card policies, purchase orders, and purchasing compliance requirements
Ability to analyze quotes, pricing, and vendor terms to support purchasing decisions
Strong organizational skills with the ability to manage multiple priorities and deadlines
Clear written and verbal communication skills for effective cross-department and vendor coordination

Responsibilities

Execute food purchasing activities, including order placement, tracking, follow-up, and coordination with the culinary department
Manage ordering and tracking of smallwares and equipment, including lead times, delivery scheduling, and receipt
Request, review, and evaluate vendor quotes to support sourcing decisions and approved purchasing strategies
Create, issue, and manage purchase orders in accordance with established purchasing policies and procedures
Oversee P-Card usage to ensure compliance with purchasing policies, budget limits, approvals, and reconciliation requirements
Monitor deliveries and receiving activity to identify and resolve shortages, damage, discrepancies, and vendor credits
Communicate food buy alerts, availability changes, and purchasing updates to Culinary and other relevant teams
Maintain accurate purchasing logs, trackers, and documentation to support visibility, reporting, and audit readiness
Coordinate purchasing activity across departments, including Culinary, Operations, Facilities, and Finance, to align ordering with operational needs
Support shipping and receiving coordination related to food, equipment, and smallwares purchasing
Follow established purchasing SOPs and contribute to continuous improvement of purchasing and ordering processes