F&B Assistant Manager
About The Position
The Assistant Food & Beverage Manager is a central operational and administrative role supporting all F&B outlets at The Huntington Hotel, including The Big Four restaurant, Arabella’s bar, In-Room Dining, and Spa dining operations. This role ensures seamless communication, organization, and execution across the department—supporting leadership in delivering a highly personalized, detail-driven guest experience rooted in New Nostalgia, understated luxury, and San Francisco culture. The ideal candidate is highly organized, proactive, and hospitality-driven, with a strong ability to manage multiple priorities while maintaining a polished and guest-centric approach.
Requirements
- 1–3 years of experience in hospitality, food & beverage, or hotel operations
- Strong organizational and administrative skills
- Excellent communication skills (written and verbal)
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Ability to multitask and prioritize in a fast-paced environment
- Strong attention to detail and follow-through
Nice To Haves
- Experience in luxury or lifestyle hotel environments
- Familiarity with POS systems (Toast), CRM systems (SevenRooms), and inventory platforms (Wisk)
- Knowledge of food, wine, and beverage programs
- Experience supporting multi-outlet operations
Responsibilities
- Administrative & Operational Coordination
- Act as the administrative backbone of the F&B department, supporting the Director of F&B and outlet leadership.
- Coordinate daily operations across: The Big Four (Dining Room + Private Dining Room) Arabella’s Bar In-Room Dining (IRD) Spa dining program
- Maintain and update: Menus (all outlets, IRD, minibar, banquets) POS systems (Toast/SevenRooms or equivalent) Vendor and product databases
- Assist with scheduling coordination, payroll inputs, and labor tracking.
- Manage departmental calendars, meetings, and leadership communications.
- Guest Experience & Service Support
- Support CRM systems (e.g., SevenRooms) ensuring: Guest profiles are updated VIP notes, preferences, and Dining Club data are accurate
- Assist in executing personalized guest touches: VIP arrivals Dining Club experiences Special occasions and amenities
- Coordinate with F&B Guest Experience Manager, management, and marketing to ensure seamless guest journey execution from pre-arrival to post-departure.
- Menu & Beverage Program Coordination
- Maintain accuracy of all menus in alignment with: Seasonal updates Brand standards
- Coordinate with culinary and beverage teams on Menu changes Printing and formatting POS updates
- Purchasing & Inventory Support
- Assist in ordering and tracking: Non-alcoholic products and minibar items Operating supplies (linen, tabletop, disposables)
- Coordinate with vendors and distributors to ensure timely deliveries and product availability.
- Maintain par levels and inventory tracking systems.
- Support monthly inventory processes and reporting.
- Events, Private Dining & Programming
- Coordinate logistics for: Private Dining Room (PDR) events Dining Club programming Special activations (wine dinners, chef collaborations, etc.)
- Liaise with Sales & Catering and F&B leadership to ensure: Accurate BEO execution Menu alignment Guest personalization
- Financial & Reporting Support
- Assist in tracking: Revenue performance Cost of goods (COGS) Labor metrics
- Support invoice processing, coding, and reconciliation with Finance.
- Maintain organized records for budgets, forecasts, and vendor contracts.
- Training & Standards Support onboarding and training coordination for F&B team members.
- Maintain training materials, SOPs, and operational documents.
- Ensure compliance with: Hotel standards Health & safety regulations Liquor laws and service standards
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What This Job Offers
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
501-1,000 employees
