External Events Coordinator - OPS
About The Position
Department Athletics, Facilities & Operations-OPS Compensation $20.00 Hourly Essential Duties & Responsibilities Event Planning & Execution Assist with the planning, setup, execution, and breakdown of Athletics Development and External Operations events, including donor events, hospitality functions, community engagements, and fundraising initiatives. Support game‑day hospitality operations across Athletics venues, including premium seating areas, suites, and donor hospitality spaces. Coordinate logistics such as venue setup, catering, signage, credentialing, registration, and on‑site event support. Serve as on‑site event staff to ensure a high-quality experience for donors, alumni, sponsors, and guests. Development & Stewardship Support Assist with donor stewardship initiatives, including event invitations, guest lists, check‑in, post‑event follow‑up, and benefit fulfillment. Support annual giving and special fundraising initiatives such as Giving Days, crowdfunding campaigns, and sport-specific events. Help maintain accurate event and donor records in the CRM database in coordination with Development staff. External Operations & Administrative Support Support the External Operations team with day‑to-day needs related to events, hospitality, and community engagement efforts. Assist with inventory management for event supplies, promotional items, and hospitality materials. Provide general administrative and operational support as assigned. Professional Conduct & Representation Represent the Athletics Department and University in a professional manner at all events and external engagements. Maintain knowledge of and compliance with NCAA, Conference, and University policies. Perform other duties as assigned in support of Athletics Development and External Operations goals.
Requirements
- High school diploma or equivalent.
- Strong organizational skills and attention to detail.
- Excellent interpersonal, verbal, and written communication skills.
- Ability to manage multiple tasks in a fast‑paced environment.
- Ability and willingness to work evenings, weekends, and holidays as required.
- Proficiency with Microsoft Office applications (Word, Excel, Outlook).
Nice To Haves
- Experience in event management, fundraising, development, hospitality, or athletics external relations.
- Experience working in intercollegiate athletics or a higher education environment.
- Familiarity with CRM or donor management systems.
Responsibilities
- Assist with the planning, setup, execution, and breakdown of Athletics Development and External Operations events
- Support game‑day hospitality operations across Athletics venues
- Coordinate logistics such as venue setup, catering, signage, credentialing, registration, and on‑site event support
- Serve as on‑site event staff
- Assist with donor stewardship initiatives
- Support annual giving and special fundraising initiatives
- Help maintain accurate event and donor records in the CRM database
- Support the External Operations team with day‑to-day needs related to events, hospitality, and community engagement efforts
- Assist with inventory management for event supplies, promotional items, and hospitality materials
- Provide general administrative and operational support as assigned
- Represent the Athletics Department and University in a professional manner at all events and external engagements
- Maintain knowledge of and compliance with NCAA, Conference, and University policies
- Perform other duties as assigned in support of Athletics Development and External Operations goals
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
