External Affairs Administrative Coordinator

Country Music Foundation•Nashville, TN

12d

About The Position

The Country Music Hall of Fame and Museum seeks a highly-skilled and proactive External Affairs Administrative Coordinator to directly support the division’s EVP. The ideal candidate is a strategic partner who thrives in a fast-paced environment, can anticipate needs, is a clear communicator, and manages a wide range of administrative and operational tasks with discretion and efficiency. This role contributes to the success of the External Affairs division, which guides the museum’s communications and marketing, education, and select museum-wide events. The Administrative Coordinator directly interacts with diverse staff, including the office of the CEO, as well as members of the museum’s board of officers and trustees and other key stakeholders and VIPs. The desire to support an executive with exceptional organizational skills, a high degree of professionalism, and the ability to handle confidential information with integrity is required.

Requirements

Minimum of 3 years of experience as an executive assistant supporting C-suite or senior-level executives.
Exceptional organizational and time-management skills with a proven ability to multitask and prioritize effectively.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Canva, and other productivity tools.
Experience with Tessitura or comparable constituent relationship management (CRM) database.
Experience with budgeting and accounting software.
Outstanding written and verbal communication skills.
Strong problem-solving abilities and a proactive, "can-do" attitude.
High level of integrity and ability to maintain confidentiality.
Demonstrated ability to work independently with minimal supervision.
Must be able to work a flexible schedule, including occasional weekends and evenings.

Nice To Haves

Bachelor's degree is preferred.
Passion for the arts, museums, community engagement, and country music.

Responsibilities

Calendar and Time Management
Communication and Correspondence
Meeting and Event Coordination
Project and Administrative Support
Travel and Expense Management

Benefits

Medical, Dental, Vision, Life Insurance Options
Competitive Pay
Paid Vacation and Sick Days
Paid Holidays (13) and Floating Holidays (2)
401(K) with Up to 3% Employer Match
Employee Assistance Program (Free Counseling and Legal Services)
Eligibility for Public Service Student Loan Forgiveness
FREE 24/7 Downtown Parking and Transit Benefits
Continuing Professional Offerings
Complimentary Museum Admission (For Yourself, Family, and Friends)
Reciprocal Partnerships with Local Venues (The Nashville Zoo, Dollywood Theme & Water Parks, National Museum of African American Music, tours at The Opry and The Ryman Auditorium, and more)
Up to 25% Discount in Retail Stores and Onsite Restaurant Venues
Opportunities to Attend Exhibit Openings, Concerts and Special Events
Employee Engagement Activities and Opportunities
FSA and Dependent Care Options
Dog Friendly Work Environment
Volunteering and Community Engagement Opportunities