Experiential Assistant - B2B

NVE Experience Agency•Los Angeles, CA

8d•$20 - $21•Hybrid

About The Position

NVE Experience Agency is a brand experience and production agency dedicated to building ideas rooted in culture and guided by the principle that ‘The Right Moment Will Transform Someone Forever.’ NVE’s team of creatives, strategists, and producers develop insight-driven ideas rooted in culture to convert consumer attention into commitment, action, and brand loyalty. Summary of Position: The Experiential Assistant at NVE Experience Agency plays a vital role in supporting both the accounts and production team members, ensuring the smooth execution of events and effective management of client accounts. This hybrid role combines administrative tasks with hands-on event coordination and client interaction. Key responsibilities include managing project-specific administrative duties (internal and client meeting note taking, meeting scheduling, etc.), handling finance admin duties such as vendor invoicing, research, and general support to both accounts and production department teams. The Experiential Assistant must possess strong organizational, communication, and multitasking skills, as well as a proactive and detail-oriented approach to work. This position offers a dynamic and fast-paced environment where teamwork, adaptability, and creativity are essential for success.

Requirements

0-1 year of experience
Proficiency in Google Suite (Docs, Sheets, and Slides)
Strong organizational skills and attention to detail
Excellent written and verbal communication skills.
A proactive attitude what the ability to work collaboratively in a team setting
Must be able to remain in a stationary position 50% or more of the time while working remotely and in a standing position 50% or more of the time while working offsite
Must be able to work outdoors in various weather conditions
Have a valid Driver’s License
Regularly required to stoop, kneel, bend, crouch and lift up to 25 pounds and occasionally heavier items
Available to work weekends and evenings as needed for events

Responsibilities

Coordinate and organize internal and external meetings, including kick offs, status calls, working sessions, and brainstorms.
Manage documentation of meeting notes from internal and external meetings including action items for stakeholders to act upon.
Organize and maintain project files and records, shared folders, and drives, ensuring accuracy and accessibility for team members.
Handle finance administrative tasks related to event projects such as assisting with onboarding new vendors, processing vendor invoicing, and creating POs.
Manage deck updates including editing copy, proofreading documents, and ensuring quality.
Assist with managing client inquiries, requests, and changes throughout the planning and execution process.
Begin to build and nurture client relationships, demonstrating reliability, responsiveness, and commitment to delivering exceptional service.
Provide onsite support during events, including during install and set up, event live and load out.