Expense Auditor

Astec Industries • Chattanooga, TN

16d • Onsite

About The Position

The Expense Auditor is responsible for reviewing, verifying, and auditing employee expense reports and financial transactions to ensure accuracy, completeness, and compliance with company policies, as well as relevant tax and regulatory guidelines. This role is vital for maintaining financial integrity, minimizing risk, and optimizing cost management within an organization. The Expense Auditor plays a critical role in safeguarding company assets by meticulously examining employee expense submissions. The primary objective is to detect discrepancies, errors, or fraudulent activities, ensure adherence to established policies, and support a culture of financial accountability. The auditor will collaborate with various departments to resolve issues, recommend process improvements, and assist with internal and external audits.

Requirements

• A bachelor's degree in Accounting, Finance, Business Administration, or a related field is typically required.
• 1-3 years of relevant experience in accounting, finance, or internal auditing; experience with expense report auditing is highly valued.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Familiarity with enterprise resource planning (ERP) systems (e.g., SAP, Oracle) and dedicated expense management platforms is a plus.
• Knowledge of data analytics tools for identifying trends and anomalies.
• Attention to Detail: Meticulousness is crucial to spot minor discrepancies and potential errors.
• Analytical Thinking: The ability to analyze complex financial data and solve problems effectively.
• Communication: Strong written and verbal communication skills to interact with employees at all levels in a professional and diplomatic manner.
• Integrity and Discretion: The ability to handle confidential information with a high degree of ethics and impartiality.
• Organizational Skills: Strong ability to manage high volumes of transactions and meet deadlines in a fast-paced environment.

Responsibilities

• Expense Report Auditing: Review and verify employee expense reports, receipts, and supporting documentation in detail to ensure compliance with company policies.
• Discrepancy Resolution: Investigate and resolve discrepancies or policy violations by communicating effectively with employees and their managers to gather missing information or provide policy clarification.
• Fraud Detection: Analyze spending patterns to identify potential irregularities or fraudulent activities and recommend corrective actions.
• Documentation and Reporting: Maintain clear and thorough records of all audit findings and actions taken. Prepare and present regular audit reports to management, highlighting compliance levels, common errors, and areas for improvement.
• Policy Adherence: Ensure all expenses are recorded and classified correctly in the financial system and comply with internal controls and external regulations (e.g., tax laws).
• Process Improvement: Collaborate with the Finance, HR, and IT teams to recommend and implement improvements to expense tracking processes, systems, and policies for greater efficiency and control.
• Employee Training: Assist in providing guidance and training to employees on proper expense reporting procedures and policy requirements.
• System Management: Utilize and manage expense management software (e.g., Concur , Expensify) and other financial tools to streamline the audit process.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 251-500 employees