Executive Team Assistant

ICONIQ•New York, NY

11h•$120,000 - $130,000•Onsite

About The Position

We are seeking a highly organized and proactive Executive Team Assistant to support one of ICONIQ’s Firm Partners/Co-Founders within investment management team. This role will play a vital part in ensuring efficient operations by managing a wide array of administrative and strategic tasks. This opportunity sits within a collaborative, high-performing administrative team at ICONIQ Capital.

Requirements

3+ years of experience in administrative roles; exposure to Private Equity, Investment Banking, or Consulting is a plus.
Clear, confident communicator with excellent judgment and discretion.
Energized by multitasking and managing competing priorities in a fast-paced environment.
Technically proficient in Microsoft Office; experience with Salesforce and Monday.com is a bonus.
Self-starter with a positive, can-do attitude—no task is too big or small.
Curious and creative, always seeking process improvements and solutions.

Responsibilities

Manage a high-volume, fast-paced email inbox and assist with ghostwriting and message preparation.
Coordinate a dynamic, ever-changing calendar and schedule, often across multiple time zones.
Plan and execute complex domestic and international travel itineraries.
Organize and track data and interactions using Outlook, Salesforce, and other tools.
Lead logistical execution for broad outreach efforts, including gifting and campaigns.
Process expense reports and manage gift/compliance tracking on behalf of the Partner / Co-Founder.
Support the MTA Team in developing and implementing operational systems.
Deliver timely, responsive support beyond traditional business hours as needed.