Executive Talent Program Lead

Workday • Pleasanton, CA

5d • Hybrid

About The Position

As an Executive Talent Program Lead, you will sit at the heart of our most critical hiring initiatives. As the operational engine behind our Executive Search team, driving complex, cross functional programs with minimal oversight. You will leverage your deep experience in executive support to manage complex, global interview loops while simultaneously driving program-level improvements that help us "run the experience." This is a high-visibility role requiring a "white-glove" service mindset, extreme discretion, and the ability to influence senior stakeholders to keep searches moving forward.

Requirements

• 4+ years of experience in a Talent Acquisition Coordinator, Executive Assistant, or Executive Search support role.
• 1+ years of experience in a project manager capacity., owning timelines, stakeholders and outcomes
• Proficiency with Microsoft Outlook, G-Suite, and recruiting or human resources systems.
• Experience with complex scheduling for C-level or senior leadership.
• Detail-oriented and proactive: You are a self-starter who anticipates needs and can manage multiple priorities simultaneously under tight deadlines and high pressure.
• Exceptional communicator: You are able to represent Workday's brand with professionalism, poise, and a positive demeanor in every interaction.
• Agile and adaptable: You thrive in a dynamic, high-stakes environment and can navigate ambiguity and unexpected changes with a can-do attitude and a sense of urgency.
• Collaborative mindset: You are a team player who builds strong relationships grounded in trust and is willing to roll up your sleeves to help others succeed.
• Local presence: Ability to work from our Pleasanton, CA office to support in-person activities as needed.

Responsibilities

• Lead High-Visibility Programs & Innovation: Actively identify, design, and lead strategic initiatives that improve our global executive hiring model. You will serve as the project lead for high-visibility programs, working cross-functionally to streamline workflows and elevate the 'Workday experience' for our entire leadership pipeline.
• Lead Executive Search Logistics: Own end-to-end orchestration for executive interviews. You’ll manage complex, global scheduling for VP+ and C-suite leaders, navigating across time zones and fluctuating priorities with poise.
• Elevate the Candidate Experience: Serve as the primary concierge for executive candidates. From managing bespoke travel arrangements and expense reimbursements to ensuring seamless interview transitions, you ensure every candidate feels like a priority.
• Act as a Strategic Partner: Build trusted relationships with Chiefs of Staff and Executive Assistants. Helping navigate complex calendars and influence stakeholders to secure critical meeting windows.
• Drive Operational Excellence: Proactively manage team calendars and facilitate search meetings. You’ll take detailed, insightful notes and document key milestones to ensure flawless execution and alignment across the talent team.
• Maintain Confidentiality: Handle highly sensitive leadership data and candidate information with the utmost discretion and professionalism.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees