Executive Support Specialist (Ci Polygraph Required)
About The Position
NorthHill Technology Resources has an immediate need for a Senior Executive Support Specialist to support a Federal Program in Reston, VA. This is a direct-hire role with our client, a leader in the Intelligence Community. An active TS/SCI Clearance and CI Polygraph is required. Executive Support Specialist Duties include, but are not limited to: · Collect and prepare operating reports and budget expenditures. · Prepare staff summary sheets, memorandum of agreements, and official memos. · Facilitate Defense Travel Service (DTS) travel for senior personnel. · Schedule conference rooms and appointments. · Manage senior leadership calendars. · Maintain internal files and records management. · Assist in the preparation of presentations. · Assists in updating/developing office level standard operating procedures (SOP). · Provides support to the e-Task management system. · Assists in managing time and labor, as needed. · Maintains read-ahead books and files · Assists in preparation of charts, graphs and narrative information for management or program reports from material provided by higher-level employees. · Screens incoming correspondence and determines appropriate action. · Review outgoing correspondence and reports ensuring proper formats, grammar and coordination. · May require Special Access Program (SAP) access. · Assist in ensuring procedures are followed for proper maintenance, storage and destruction of all types of records and correspondence.
Requirements
- 7 years’ experience in a Senior Executive Support position, with a minimum of 3 years supporting directorate-level or executive staff
- Expert MS Office skills
- Working knowledge and understanding of DoD processes and terminology
- Experience with managing executive calendars and time keeping tasks and travel order processing procedures
- Experience in the preparation, crafting and editing of executive-level and technical correspondence, summaries, guidance and other documents
- Experience in travel order processing procedures.
- TS/SCI with CI Poly
Nice To Haves
- Bachelor’s Degree preferred
Responsibilities
- Collect and prepare operating reports and budget expenditures.
- Prepare staff summary sheets, memorandum of agreements, and official memos.
- Facilitate Defense Travel Service (DTS) travel for senior personnel.
- Schedule conference rooms and appointments.
- Manage senior leadership calendars.
- Maintain internal files and records management.
- Assist in the preparation of presentations.
- Assists in updating/developing office level standard operating procedures (SOP).
- Provides support to the e-Task management system.
- Assists in managing time and labor, as needed.
- Maintains read-ahead books and files
- Assists in preparation of charts, graphs and narrative information for management or program reports from material provided by higher-level employees.
- Screens incoming correspondence and determines appropriate action.
- Review outgoing correspondence and reports ensuring proper formats, grammar and coordination.
- May require Special Access Program (SAP) access.
- Assist in ensuring procedures are followed for proper maintenance, storage and destruction of all types of records and correspondence.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
