Executive Support 2- CMO Admin

State of Oregon • Salem, OR

38d • Onsite

About The Position

The primary purpose of this position is to deliver top-tier, confidential administrative the CMO admin office. This role involves active participation in management team meetings, contributing to decisions on highly sensitive issues. The ideal candidate will excel in communication with diverse stakeholders, adeptly juggle multiple priorities, and consistently follow through on assigned tasks. In this dynamic role, you will provide executive support the CMO admin office. Your responsibilities will include managing complex calendars and task lists, facilitating meetings with meticulous agenda preparation and detailed minute-taking, and crafting polished emails, memos, letters, reports, and forms. Additionally, you will oversee the organization of files and Microsoft Teams spaces, coordinate comprehensive travel itineraries and accommodations, and ensure the efficient distribution of products and printed materials. Your organizational prowess and attention to detail will be key in keeping operations running smoothly.

Requirements

• One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

Nice To Haves

• Strong Organizational Skills - Able to manage multiple administrative tasks efficiently while maintaining attention to detail and prioritizing deadlines.
• Customer Service Mindset - Demonstrates professionalism, patience, and clear communication when working with internal and external customers.
• Confidentiality and Compliance Awareness - Understands and upholds HIPAA regulations and handles sensitive financial and medical information with discretion.
• Team-Oriented and Collaborative - Works well within a team environment, supporting multiple work units and helping maintain smooth office operations

Responsibilities

• managing complex calendars and task lists
• facilitating meetings with meticulous agenda preparation and detailed minute-taking
• crafting polished emails, memos, letters, reports, and forms
• overseeing the organization of files and Microsoft Teams spaces
• coordinate comprehensive travel itineraries and accommodations
• ensuring the efficient distribution of products and printed materials

Benefits

• Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost.
• Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
• Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month.
• Possible eligibility for the Public Service Loan Forgiveness Program.
• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
• Training opportunities that will help grow your career with the State of Oregon.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees