Executive Secretary (Hybrid) - Ophthalmology

Washington University in St. Louis • St. Louis, MO

34d • $21 - $33 • Hybrid

About The Position

Provides administrative/secretarial support to a position such as Assistant Dean or Associate Dean. Responds to questions/inquiries according to pre-established policy and procedure.

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Secretarial (3 Years), College Or Secretarial Training (2 Years)

Nice To Haves

• Interpersonal Communication
• Office Equipment
• Oral Communications
• Organizational Savvy
• Prioritization
• Workplace Diversity
• Written Communication

Responsibilities

• Coordinates programs such as lecture series, campus tours, retreats, special fairs, etc.
• Schedules and maintains appointment, lecture and meeting schedules.
• Maintains confidential administrative and correspondence files.
• Prepares correspondence, material for meetings and presentations, takes minutes and transcribes material as requested.
• Coordinates travel arrangements including lodging, visas, passports, expense reports, reimbursements and honoraria.
• Answers phone, takes messages and screens calls providing information in accordance with organizational policy.
• Replies to mail by drafting memos, letters, correspondence, etc.
• Assists with grant/report preparation and presentation.
• Assists secretarial staff during vacations/illnesses.
• Assist with coordination and reports for ROP arrangements
• Maintains divisional calendars and call schedules
• Other office duties as required

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees