Anticipated Executive Secretary - Transportation and Primary Operations

Carlisle Area School District•Carlisle, PA

7d•$23•Onsite

About The Position

POSITION: Anticipated Executive Secretary - Transportation and Primary Operations $22.54/hr –40hrs/wk BUILDING: Maintenance Building REQUIREMENTS: Act 24 Arrest/Conviction Certification; Act 34 Criminal Clearance; Act 151 Child Line Clearance; Act 114 FBI Fingerprinting Security Clearances; Act 168 Sexual Misconduct/Abuse Disclosure Release and SafeSchools Training ESSENTIAL FUNCTIONS: Employee must have the ability to perform the following essential functions with or without reasonable accommodations: Section A: Performance Responsibilities 1.Department Operations: Provide comprehensive administrative support to the Transportation Department to ensure efficient daily workflow. Responsibilities may include, but are not limited to: a.Serve as an administrative liaison for department administrator, maintaining professional communication with district staff, vendors, contractors, and community partners. b.Support daily operations through effective scheduling, organization, and coordination of departmental activities. c.Prioritize and manage incoming correspondence, calls, and requests for information. d.Maintain an organized and professional office 2.Scheduling and Coordination: Coordinate logistical operations of district vehicles. Responsibilities may include, but are not limited to: a.Schedule use, inspections, maintenance, and other operational activities as assigned. 3.Transportation Coordination: Support the coordination of transportation logistics and records. Responsibilities may include, but are not limited to: a.Back up to Transportation Supervisor for up-to-date bus and van schedules, driver assignments, and route documentation. b.Communicate with families and schools regarding transportation inquiries and updates. c.Assist with contractor communication and documentation related to routes, safety and compliance. Revised 2/1/26 4.Budgeting and Purchasing: Assist with financial and purchasing processes to support operations. Responsibilities may include, but are not limited to: a.Prepare, process, and monitor purchase orders and requisitions. b.Reconcile expenditures and assist in budget tracking. c.Maintain financial records for assigned departments and programs. d.Manage procurement card transactions and ensure proper documentation. e.Support the Transportation Department in preparing financial reports and budget projections. 5.General Administrative Support: Perform general duties necessary for effective operation of the Transportation Department. Responsibilities may include, but are not limited to: a.Manage supplies, inventory, and office equipment. b.Prepare reports, spreadsheets, and correspondence as assigned. c.Uphold district policies and procedures. d.Perform other duties as assigned by the Superintendent or designee 6.Other Duties: Perform other responsibilities as assigned. AVAILABLE: July 1, 2026 CONTACT: Mrs. Michelle Sarokon HR Coordinator 540 W. North St. Carlisle, PA 17013 The Carlisle Area School District is an equal opportunity education institution and will not discriminate on the basis of race, color, age, creed, religion, gender, gender-identity, sexual orientation, ancestry, national origin, marital status, pregnancy, disability or any other status protected by law in its activities, programs, or employment practices as required by Title VI, Title IX and Section 504. No person shall on the grounds of race, color, age, creed, religion, gender, gender-identity, sexual orientation, ancestry, national origin, marital status, pregnancy, disability or any other status protected by law be excluded from participation in or be subjected to discrimination in any program or activity funded in whole or in part by federal funds. Discrimination on the basis of sex or religion is also prohibited in some federal programs. For information regarding civil rights or grievances procedures, services, activities and facilities that are assessable to and usable by handicapped persons, contact: Dr. Michael R. Gogoj Title IX Coordinator 540 West North Street Carlisle, PA 17013 717-240-6800 Lisa Slover Section 504 Coordinator Director of Student Services Office Address – 623 West Penn Street Carlisle, PA 17013 717-240-6800 ext. 17815 [email protected]

Requirements

Act 24 Arrest/Conviction Certification
Act 34 Criminal Clearance
Act 151 Child Line Clearance
Act 114 FBI Fingerprinting Security Clearances
Act 168 Sexual Misconduct/Abuse Disclosure Release
SafeSchools Training

Responsibilities

Provide comprehensive administrative support to the Transportation Department to ensure efficient daily workflow.
Serve as an administrative liaison for department administrator, maintaining professional communication with district staff, vendors, contractors, and community partners.
Support daily operations through effective scheduling, organization, and coordination of departmental activities.
Prioritize and manage incoming correspondence, calls, and requests for information.
Maintain an organized and professional office
Coordinate logistical operations of district vehicles.
Schedule use, inspections, maintenance, and other operational activities as assigned.
Support the coordination of transportation logistics and records.
Back up to Transportation Supervisor for up-to-date bus and van schedules, driver assignments, and route documentation.
Communicate with families and schools regarding transportation inquiries and updates.
Assist with contractor communication and documentation related to routes, safety and compliance.
Assist with financial and purchasing processes to support operations.
Prepare, process, and monitor purchase orders and requisitions.
Reconcile expenditures and assist in budget tracking.
Maintain financial records for assigned departments and programs.
Manage procurement card transactions and ensure proper documentation.
Support the Transportation Department in preparing financial reports and budget projections.
Manage supplies, inventory, and office equipment.
Prepare reports, spreadsheets, and correspondence as assigned.
Uphold district policies and procedures.
Perform other duties as assigned by the Superintendent or designee
Perform other responsibilities as assigned.