Secretary Specialist - Anticipated Vacancy

State of Maine•Augusta, ME

5d•$21 - $30

About The Position

The Maine Office of Community Affairs is seeking to fill a Secretary Specialist vacancy in Augusta. This position will be a key part of our mission to be a “one stop shop” in helping Maine communities chart their course to a brighter future. This position provides advanced secretarial and paraprofessional support services, requiring a proficient knowledge of office processes and governmental administrative functions. Responsibilities require the use of sound independent judgment, initiative, and decision-making on complex administrative matters. The successful candidate must have the ability to balance needs from multiple constituencies and agency priorities.

Requirements

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of the principles and practices of office processes and administrative functions to perform advanced secretarial tasks in assisting management with statewide programs and policies, and 2) the ability to use independent judgment, initiative, and decision-making on complex administrative matters.
All positions in this classification assume the qualifications of: Secretary and Secretary Associate.

Nice To Haves

Experience with public relations, including creating welcoming and effective customer experiences.
Experience with governmental processes for purchasing, hiring, and travel.
Experience with building control systems.
Ability to effectively plan and adjust work operations to meet planned and unexpected changes.
Ability to compose, review, and edit complex and/or technical business correspondence.

Responsibilities

Liaise between Director, senior managers, legislators, and both internal and external constituents on key matters
Receive telephone calls and email from the public and provide clear and consistent information and referrals to other staff
Compose, format and review documents related to the office’s grant programs and other operations
Occasionally assist senior staff with coordination of schedules and travel
Schedule meetings and events
Maintain records of correspondence in accordance with state law and Department policy
Maintain building control for the office
Assist staff with purchasing and hiring processes

Benefits

Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage– The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary.
Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%.
Dental Insurance– The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
Retirement Plan– The State of Maine contributes at least 14.11% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
Gym Membership Reimbursement– Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
Health and Dependent Care Flexible Spending Accounts– Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
Public Service Student Loan Forgiveness– The State of Maine is a qualified employer for this federal program.
Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
Voluntary Deferred Compensation– Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.