Anticipated Executive Secretary to the Business Administrator

Roselle Public Schools • Roselle, NJ

47d

About The Position

This is an Executive Secretary located in Central Office

Requirements

• Bachelor's degree in Business, Finance, and/or Accounting required.
• Minimum of 3-5 years of experience in an administrative, secretarial, or project management role preferred.
• Demonstrated experience with project planning, execution, and organizational management.
• Strong knowledge of state and federal reporting deadlines in an educational or public sector environment preferred.
• Proficiency in Microsoft Office Suite, Google Workspace, and AI-driven applications for efficiency and problem-solving.
• Excellent written and verbal communication skills, with strong attention to detail
• Ability to work independently and collaboratively, maintaining professional relationships with colleagues, administrators, and external stakeholders.
• Strong leadership, organizational, and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Use strength to lift items needed to perform the functions of the job.
• Sit, stand, and walk for required periods of time.
• Speak and hear.
• Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.
• Communicate effectively in English, using proper grammar and vocabulary.
• Reach with hands and arms and use hands and fingers to handle objects and operate tools, computers, and/or controls.

Responsibilities

• Provide direct support to the Business Administrator, including scheduling meetings, preparing agendas, and maintaining organized records.
• Assist in project planning and effectively manage and execute multiple tasks simultaneously.
• Apply project management skills to support office initiatives and ensure timely execution of tasks.
• Monitor and maintain compliance with state and federal deadlines and ensure the timely submission of reports.
• Develop and manage a district-wide calendar for reports, documents, and compliance submissions.
• Take and record minutes for meetings with accuracy and detail.
• Review and analyze business office emails, reports, and correspondence, and distribute to the appropriate staff.
• Plan and coordinate events such as vendor meetings, bid openings, conferences, staff trainings, and business office activities.
• Support Board of Education-related functions by preparing documents, organizing schedules, and ensuring smooth meeting logistics.
• Carry out other duties as assigned to support the efficient operation of the business office.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Number of Employees: 11-50 employees