EXECUTIVE SECRETARY II UMP

State of Illinois•Springfield, IL

9d•Onsite

About The Position

The Illinois Department of Transportation is seeking to hire an Executive Secretary II. The successful candidate will, under general direction of the Engineer of Operations, perform responsible secretarial and administrative duties functioning independently within the framework of organizational policies and exercising initiative and independence on the promulgation and interpretation of the policies and programs. Performs a variety of complex clerical and technical functions, develops and recommends new and revised policies and procedures, and renders responsible managerial leadership and discretion to initiate and coordinate staff operations required in the implementation of administrative policies and complex support functions. Ensures compliance with departmental safety rules.

Requirements

Requires knowledge, skill and mental development equivalent to the completion of two years of secretarial or business college and two years of secretarial experience or completion of high school and four years of secretarial experience.
Requires ability to keyboard accurately at 55 wpm.
Qualifying State employees in the Upward Mobility Program shall have the stated requirements of this classification waived by successful completion of specific proficiency tests and training programs.
Successful completion of a background investigation

Responsibilities

Performs secretarial duties for the bureau chief.
Reads and distributes incoming correspondence for the bureau chief.
Receives visiting officials, representatives, and departmental heads as required.
Consults and advises the bureau chief on departmental methods, procedures, and interpretations of departmental policies and programs.
Records all appointments and correspondence for the bureau chief reminding them of upcoming appointments and meetings and ensuring that the necessary correspondence, reports, and materials for the meeting are available.
Reviews file indexing of office records ensuring accurate filing.
Performs other duties as required or assigned which are reasonably within the scope of those enumerated above.

Benefits

Monday-Friday work schedule
Flexible work schedules in several program areas (flexible time, hybrid scheduling)
Health, Life, Vision, and Dental Insurance
Pension Plan
(12) Weeks paid Maternity/Paternity Leave
Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
Employees earn (12) paid Sick Days annually
New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
Employees earn (3) paid Personal Days annually
(13-14) paid holidays annually (based on start date)
Tuition Reimbursement
Employee Assistance Program and/or mental health resources