Executive Secretary / Executive Admin Assistant – Mid

Patriot Enterprises • Arlington, VA

18h

About The Position

Provides executive-level administrative tasking by conducting research, preparing statistical reports, managing taskers, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Requirements

• Bachelor's degree.
• Minimum of 5 years performing duties described in the functional description.
• Must be a United States citizen.

Responsibilities

• Perform routine administrative tasks including scheduling meetings, arranging conference calls, and managing calendars.
• Coordinate complex, multi ‑ stakeholder events (classified up to Secret) including secure facility arrangements and equipment readiness; ensure minutes/action items are captured and tracked.
• Perform final QC on correspondence and senior signature packages; ensure suspense tracking and distribution protocols are met across the organization.
• Oversee weekly tasker communications and staff ‑ meeting status slides; ensure ETMS2 assignments, routing timeliness, and mailbox triage standards are met.
• Serve as liaison with DTS Authorizing Officials and travelers to reduce errors/rework; monitor overdue vouchers and support the monthly travel report inputs for each office.
• Coordinate distinguished visitor engagements end ‑ to ‑ end with Security Manager, ensuring pre ‑ clearance and escorts are aligned with visit requirements
• Guide supply procurement workflows (PO drafts, approvals, GPC routing, file control) and coach junior staff on AFI ‑ compliant practices.
• Drive administrative process improvements and communicate recommendations to Government for adoption.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level