Executive School Secretary - Southeast Middle School

East Baton Rouge Parish School Board•Baton Rouge, LA

63d•Onsite

About The Position

The Executive School Secretary performs complex and important clerical operations requiring the exercise of judgment based upon knowledge gained through experience or education. Make decisions in accordance with established policies. Responsible for finality of action, but more difficult and important work performed under close supervision. Supervision may be exercised over the employees assisting with routine details.

Requirements

Thorough knowledge of standard office practices, procedures and equipment
Thorough knowledge of school system routine and procedures
General knowledge of business English, spelling and arithmetic
Ability to establish and maintain effective working relationships with associates
Ability to work under pressure
Ability to organize and perform work independently
Ability to type, take and transcribe dictation accurately at a reasonable rate of speed
Ability to prepare and maintain computerized records and systems
Ability to meet the public effectively
Ability to plan and supervise the work of others
High School diploma or equivalent required
Three (3) years of clerical experience in a school setting is preferred
The Employees are required to maintain a high standard of professional conduct. Breach of said professional conduct includes, but is not limited to, neglect of duty, dishonesty, engagement in acts that are contrary to East Baton Rouge Parish School System policy, unlawful activities, or any other conduct which is seriously prejudicial to the school system.
To perform this job successfully, an individual must be proficient in general use of a computer, the use of Email as a form of communication, and other job-specific equipment, software, and/or applications.

Nice To Haves

Bachelor's or Associate degree preferred.

Responsibilities

Receives visitors and directs the flow of traffic to persons involved.
Answers telephone and route calls.
Writes absentee and tardy slips; issues passes.
Prepares materials of instruction orders and assign orders.
Prepares payroll reports.
Manages and maintains school funds including making bank deposits.
Prepares transcripts for diplomas and equivalency certificates for General Educational development Test for graduates and adult graduates.
Maintains school calendar for all school events.
Assists with registration of students and class assignments.
Assists with preparation of Annual School Report - LA Department of Education.
Secures substitutes by telephone for teachers and keeps record of their work schedules.
Handles daily correspondences for administrators that include typing and taking dictation.
Other duties as assigned that are related to the functions of the position.