EXECUTIVE RECEPTION ASSISTANT - AUSTIN

Texas Disposal Systems•Creedmoor, TX

3h•Onsite

About The Position

The Front Desk Administrative Assistant for the Corporate Office is the first point of contact for guests and customers and is responsible for answering and directing incoming calls, as well as opening and distributing mail. Additionally, this position monitors industry and local news to provide current information to the executive staff and handles highly confidential and sensitive information.

Requirements

High school diploma or its equivalent
At least four years of administrative experience
Must be consistently punctual and open the business phone lines on time
Must demonstrate superior phone etiquette and interpersonal skills
Excellent written and verbal communication in English
Proficiency with business English and basic math
Proficiency with the Microsoft Office suite – e.g., Word, Excel, Outlook, PowerPoint
Proficiency with Adobe Professional software
Experience handling sensitive or confidential information
Knowledge of filing methods, office practices and procedures
Strong research and organizational skills with excellent attention to detail
Must be able to work independently on assigned tasks as well as collectively with the administrative team associates
Professional appearance and demeanor
Valid Class C driver’s license
Safe driving for the last three years

Nice To Haves

Bachelor’s degree
Bilingual in English and Spanish
Experience with multi-line phone system
Ability to type 60 wpm

Responsibilities

Greets guests in a professional, friendly, hospitable manner.
Answers the telephone and directs the caller to the appropriate associate or his/her voice mailbox.
Retrieves voicemails left after business hours on the main corporate phone and forwards to the appropriate associates. Takes messages for various personnel.
Provides callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information.
Receives, sorts, and forwards incoming mail. Coordinates the pickup and delivery of express mail services (FedEx, UPS, etc.).
Manages subscriptions for digital and paper news publications.
Creates and maintains an electronic database of articles.
Manages and reconciles petty cash, including requesting purchase orders.
Manages Corporate email inbox, working with Customer Care to ensure customer issues are addressed.
Monitors media and news websites and publications to keep the executive staff current on news affecting the company, issues of interest relating to the industry, surrounding communities and local government.
Monitors multiple City Council and County Commissioners agendas for meetings in cities where the company operates or is seeking to operate. Prints and distributes agendas as needed.
Ensures office copiers are in good working order. Schedules service representatives when repairs are necessary.
Assists with other related clerical duties such as drafting correspondence, printing, copying, filing and online research.
Shares tasks with other administrative assistants and assists Executive Staff when requested.
Other duties as assigned.