Executive Programs Specialist

Wiz • New York City, NY

3d • Hybrid

About The Position

We’re looking for an Executive Programs Specialist to join our growing Executive Programs team. Reporting to the Head of Executive Programs, this role will support the administrative functions of high impact executive programs—ranging from 1:1 engagements and curated roundtables to VIP experiences and strategic events. You’ll collaborate cross-functionally with Sales, Marketing, Product, and Wiz leadership to execute assigned tasks. The ideal candidate is organized and proactive, with a strong interest in executive engagement and event execution in a fast-paced environment. We are focused on candidates located in New York City, as this is a hybrid role based out of our NYC office.

Requirements

• 2+ years of experience in a customer-facing role within customer marketing, executive support, executive programs, events, or a related field
• Strong organizational and project management skills with high attention to detail
• Ability to manage multiple priorities and deadlines in a fast-paced, high-growth environment
• Comfortable interacting with VP- and C-level audiences; professional, polished communicator
• Experience working cross-functionally with sales, marketing, and internal stakeholders
• Willingness to travel approximately 10% (may include occasional international travel)

Nice To Haves

• Familiarity with CRM and event tools such as Salesforce, Marketo, Jifflenow, Airtable, or similar platforms is a plus
• Always willing to roll up your sleeves and get scrappy—this is a startup after all!
• If your experience is close but doesn’t fulfill all requirements, please apply.

Responsibilities

• Manage program logistics such as timelines, attendee tracking, agendas, and internal coordination
• Provide on-site support for executive engagements, including executive meetings and programs at Wiz offices, executive meetings at events, and VIP experiences such as dinners and roundtables
• Assist with onsite experiential elements including room readiness, catering coordination, check-in support, swag, restaurant reservations, surveys, and special requests
• Maintain executive-facing assets, including the executive bio repository, and support regular refreshes
• Support operational processes by logging logistics, expenses, budgets, attendees, discussion leaders, and session topics
• Help organize and maintain shared cloud folders, templates, documentation, and onboarding materials
• Ensure clean and accurate data entry to support reporting and program visibility

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees