About The Position
This is a fully remote Executive Personal Assistant role supporting senior leadership in a fast-growing US-based company. The role is primarily focused on personal life management, ensuring that the principals’ day-to-day lives run smoothly and efficiently outside of business operations. You will manage travel, personal logistics, social calendars, and lifestyle coordination while acting as a trusted partner who anticipates needs and executes with precision. This role is highly independent and requires strong judgment, taste, and initiative rather than task-based execution. The ideal candidate thrives in a fast-paced, high-trust environment and takes pride in improving the quality of life for others through thoughtful planning, organization, and proactive problem-solving.
Requirements
- 3+ years of experience as a Personal Assistant, Executive Assistant, or similar role
- Exceptional written and verbal English communication skills
- Strong attention to detail and organizational abilities
- Proven ability to exercise independent judgment and decision-making
- Familiarity with US travel, hospitality, and lifestyle standards
- High level of reliability, responsiveness, and follow-through
- Ability to work in a fast-paced, high-accountability environment
- Stable internet connection (minimum 50 Mbps) and dedicated workspace
- Google Workspace
- Email and messaging platforms
- Travel booking platforms
Nice To Haves
- Experience supporting high-net-worth individuals or senior executives
- Familiarity with travel rewards programs (points, miles, loyalty systems)
- Experience managing personal CRM or relationship tracking systems
- Background in startup or high-growth environments
- Experience using AI tools for task automation
- CRM tools
- AI tools (e.g., ChatGPT or similar)
- Research and comparison tools
Responsibilities
- Manage personal logistics including appointments, memberships, billing, and subscriptions
- Maintain and proactively manage personal calendars
- Act as an accountability partner for routines and personal goals
- Research and recommend products, services, and tools that improve daily life
- Plan and book flights, hotels, and dining using optimal options (points, miles, or cash)
- Create detailed and thoughtful travel itineraries
- Coordinate schedules with partners and manage all travel logistics end-to-end
- Handle last-minute changes efficiently with minimal disruption
- Maintain a personal CRM for relationships with friends, family, and contacts
- Coordinate and send thoughtful gifts for important occasions
- Manage and organize social schedules and events
- Plan meaningful gatherings and experiences
- Conduct in-depth research across lifestyle, travel, and service categories
- Provide structured, opinionated recommendations with clear reasoning
- Support ad-hoc personal projects requiring initiative and creativity
- Identify opportunities to automate repetitive tasks using technology
- Manage inbound personal communications and prioritize responses
- Draft correspondence, notes, and follow-ups
- Coordinate with vendors and third parties to ensure execution
Benefits
- Competitive Salary: Based on experience and skills
- Remote Work: Fully remote—work from anywhere
- Performance Bonus: Based on data accuracy, reporting timeliness, and overall sales efficiency
- Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
- Generous PTO: In accordance with company policy
- Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
- Direct Mentorship: Guidance from international industry experts
- Learning & Development: Ongoing access to resources for professional growth
- Global Networking: Connect with professionals worldwide
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
