Executive/Personal Assistant Hybrid

Keep•Miami, FL

1d•Hybrid

About The Position

We're looking for an exceptional Executive Assistant who will be the right hand to our CTO. This isn't your typical EA role - you'll manage everything from inbox zero and calendar optimization to travel logistics and personal tasks. You'll anticipate needs before they're asked, solve problems before they become issues, and keep everything running smoothly so our CTO can focus on building and leading. This is a hybrid role based in Miami, with in-person collaboration 1-2 times per week.

Requirements

4+ years of Executive Assistant or Personal Assistant experience supporting C-suite executives (preferably CTO, CEO, or founders)
Exceptional English communication skills - both written and verbal
Extreme attention to detail - you catch things others miss and nothing slips through the cracks
Proactive self-starter who takes initiative and anticipates needs before being asked
Highly responsive with excellent follow-through
Expert-level calendar management with complex, competing priorities
Comfortable with both professional and personal assistant duties
Located in Miami or willing to relocate - must be able to meet in person 1-2x per week
Excellent judgment with confidential information

Nice To Haves

Experience in fast-paced startup or tech environments
Background supporting technical leaders (CTOs, VPs of Engineering)
Familiarity with contract and legal document processes
Event coordination experience
Miami area knowledge and network

Responsibilities

Inbox & Communication Management
Own and manage the CTO's inbox - triage, respond to routine items, flag urgent issues, and ensure nothing falls through the cracks
Follow up with third parties, vendors, and stakeholders
Route tasks and requests to appropriate team members
Handle sensitive and confidential communications with discretion
Calendar & Meeting Coordination
Master calendar management - schedule, reschedule, optimize, and manage conflicts seamlessly
Coordinate meetings across multiple time zones with internal and external stakeholders
Prepare meeting agendas, materials, and follow-ups
Assist with all-hands meeting logistics and coordination
Travel & Logistics
Book and manage all travel arrangements - flights, hotels, ground transportation, itineraries
Create detailed travel plans and handle last-minute changes seamlessly
Coordinate logistics for company events and offsites
Administrative & Personal Support
Process payments, expense reports, and administrative paperwork
Manage contract logistics and route legal documents appropriately
Support personal tasks and errands as needed (forms, problem-solving, local coordination)
Use company virtual card for authorized expenses only