Executive Administrative / Personal Assistant

AmeriTech Contracting • Berlin, CT

1d

About The Position

AmeriTech Contracting is seeking a highly organized and proactive Executive Administrative / Personal Assistant to provide comprehensive administrative and clerical support to the CEO. This role ensures smooth office operations, supports project teams, and helps maintain effective communication across the organization. The Executive Admin /Personal Assistant serves as a key support resource, assisting with scheduling, documentation, and general office management.

Requirements

• High school diploma or equivalent; associate degree preferred
• 7+ years of executive level administrative support experience
• High discretion and confidentiality
• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Nice To Haves

• Experience in construction, project-based, or federal contracting environment
• Knowledge of office management systems and procedures
• Ability to handle confidential information with discretion

Responsibilities

• Manage CEO’s calendar, scheduling, and meeting prioritization
• Coordinate internal and external meetings
• Prepare agendas, briefing materials, and follow-up action lists
• Draft and edit correspondence on behalf of CEO
• Screen calls, emails, and inquiries with discretion
• Track key deadlines and deliverables
• Assist with document management, filing, and recordkeeping
• Answer and direct phone calls, emails, and visitor inquiries
• Serve as a liaison between departments and external stakeholders
• Support internal communication and office updates
• Help prepare materials for meetings, client presentations, and reports
• Maintain office supplies, equipment, and workspace organization
• Coordinate mail, shipping, and deliveries
• Assist in onboarding new employees and maintaining employee records
• Manage personal appointments
• Handle limited personal travel arrangements
• Oversee household vendor coordination

Benefits

• 401(k) with company matching
• Health, Dental, and Vision insurance
• Life insurance
• Paid time off (PTO)
• Retirement plan
• Opportunities for professional development and career growth

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED