Executive Personal Assistant & Household Manager

MDB Capital•Dallas, TX

4d•Onsite

About The Position

Our family is seeking a highly organized, resourceful, and discreet Executive Personal Assistant & Household Manager to oversee daily household operations and provide high-level personal support. This role requires both executive-level polish and a hands-on, service-minded approach to ensuring our home runs smoothly year-round. You will be responsible for coordinating complex schedules, managing vendors, supporting family logistics, and proactively maintaining household operations with professionalism, warmth, and exceptional attention to detail. The ideal candidate is a self-starter who anticipates needs, solves problems before they escalate, and executes tasks from start to finish with full ownership and confidentiality.

Requirements

Minimum 5 years of experience supporting a private family, executive household, or similar high-touch environment.
Valid driver’s license with a clean driving record; confident driving in urban settings.
Comfortable working around large, trained service dogs.
Exceptional organization, communication, and time management skills.
High level of discretion, trustworthiness, and professional judgment.
Legal authorization to work in the United States.
Ability to pass a comprehensive background check.
Demonstrated ability to troubleshoot household technical issues (basic plumbing, HVAC, structural diagnostics, etc.).
Proven track record of managing tasks and multi-step projects through full completion.

Nice To Haves

Experience managing household vendors and property maintenance projects.
Previous experience supporting private or family travel.
Familiarity with digital household management tools (e.g., shared calendars, task platforms).
Working knowledge of home systems or strong willingness to learn through hands-on training.
Experience in residential property management or facilities operations.

Responsibilities

Manage complex family calendars, including school schedules, appointments, events, and travel.
Drive and accompany children to and from school, extracurricular activities, and appointments.
Coordinate weekly grocery shopping and maintain organized household inventory systems.
Oversee light household organization and ensure a tidy, welcoming environment at all times.
Execute routine errands (returns, prescriptions, local pickups, etc.).
Assist with basic meal planning and occasional light meal preparation.
Oversee and manage household vendors (housekeeping, landscaping, pool services, etc.), ensuring quality standards and timely completion.
Lead maintenance oversight: identify issues, diagnose basic root causes (e.g., leaks, minor plumbing/HVAC issues), research solutions, and coordinate repairs or professional services.
Manage household projects from planning to completion, maintaining organized documentation of tasks, outcomes, and vendor performance.
Prepare and execute seasonal protocols (e.g., property freeze procedures, system checks) with training provided.
Support family travel logistics, including itineraries, packing coordination, and household preparation during travel periods.
Manage monthly preparation and coordination of international travel documents for a trained working service dog (training provided).
Provide responsible daily oversight of the service dog, including vet visits, care routines, and travel support.
Uphold strict confidentiality and demonstrate sound judgment in all matters.
Maintain a warm, attentive, and service-oriented presence while respecting personal boundaries and privacy.